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In order to determine your software needs, it is highly recommended to create a ''mind map'' to document your computer needs. Usually larger companies go through a similar process of '''system analysis and design''' to identify user needs that start a process to document and build/modify a computer system. Other examples of diagramming tools other than Mind Mapping include:
:* Organizational charts:* Data-Flow-Diagrams:* System Flowscharts:* Ghantt Charts:* Etc...