116
edits
Changes
no edit summary
! No !! Action !! Owner !! Status !! Dependent on !! Hard Deadline !! Notes
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| <s>1. </s> || <s>Approach people who lead Sponsorship area in the past </s> || <s>Brian </s> || 25100% || || n/a || Past Leads: Doreen (?), Tim McKennaToo late. We won't be able to do much about this.
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| <s>2.</s> || <s>LCBO License</s> || <s>Daman</s> || 100% || || Sept. 20 ||
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| <s>3. </s> || <s>Get Sleemans committment to provide beer </s> || <s>Brian </s> || 0100% || || Sept. 30 || Brian is confident that Sleeman will privide beer just like in the past
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| 4. || Order food for lunches/breakes and Schulich dinner || Daman || 2550% || || Oct. 9 || Daman has menusSchulich dinner ordered. Needs now just the final number of participants
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| <s>5.</s> || <s>Create intermediate page between Register Button and Registration Form</s> || <s>Hans</s> || 100% || || n/a || Page gives more details regarding registration options
| <s>6.</s> || <s>Modification to Registration Form (tshirt sizes)</s> || <s>Dawn</s> || 100% || || n/a ||
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| <s>7. </s> || <s>Obtain access to past participant records </s> || <s>Daman/Hans </s> || 25100% || || n/a || Hans to ask past webmaster about itGiven up on this
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| <s>8.</s> || <s>Update poster design</s> || <s>Emily/Hans</s> || 100% || || n/a ||
| <s>10.</s> || <s>Display posters</s> || <s>Team</s> || 100% || || Sep. 27 ||
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| <s>11. </s> || <s>Evite to various places on the web to promote FSOSS </s> || <s>Yoav </s> || 0100% || 23 || Sep. 27 || FSOSS site & Evite are ready. '''Hans''' to send Yoav an email
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| <s>12. </s> || <s>Get info about FSOSS 2013 into Seneca News & Events </s> || <s>Hans </s> || 50100% || || Sep. 27 ||
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| <s>13.</s> || <s>Post a blurb about volunteers on the ICT website</s> || <s>Cathy/Daman</s> || 100% || || n/a ||
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| <s>14. </s> || <s>t-shirt design </s> || <s>Mike H </s> || 0100% || || Oct. 9 ||
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| <s>15. </s> || <s>Order t-shirts </s> || <s>Andrew G ? </s> || 0100% || 14 || Oct. 9 || EntropyEntripy.com
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| <s>16. </s> || <s>Order stickers, water bottles, bags, etc. </s> || <s>Andrew G ? </s> || 0100% || || Oct. 9 ||
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| <s>17.</s> || <s>Follow up with the Rec Centre regarding trinkets for swag</s> || <s>Hans</s> || 100% || || || Turns out they have nothing for us.
| <s>21.</s> || <s>Access to attendees database for Daman, Cathy, Emily</s> || <s>Dawn</s> || 0% || || ? ||
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| 22. || Pickup beer || Brian || 0% || 2,3 || Oct. 24 || Brian has a physical copy of the permit. We need. ~150 bottles ? Are we providing beer for the speaker dinner ?
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| <s>23.</s> || <s>Update FSOSS web site with Speaker/Presentation info</s> || <s>Chris</s> || 0% || || Sep. 25 ||
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| <s>24. </s> || <s>Buy chips/crackers/pretzels </s> || <s>Ralph </s> || 0100% || || Oct. 24 || Crackers and pretzels to be supplied by Armark
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| 25. || Things needed for Robot Competition || Hans || 0% || || Oct. 24 || Extension cords, Duct Tape, Tables (1/2 per team + 1 for judges)
| 26. || Robot Display on Friday || ??? || ??? || || ??? || Parked for now
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| <s>27. </s> || <s>Promote other contests (PopcornMaker, Pricessing.js) with Digital Media </s> || <s>Hans </s> || 0100% || || || Hans talked to a person at Digital Media. Good response they will send the info (evite) to their students
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| <s>28.</s> || <s>Promotional Event on Monday/Tuesday Sep30/Oct 1</s> || <s>Team</s> || 100% || || Sep. 30 || TV Slideshow + Handouts. SEQ Bldg near bookstore, TEL near bridge
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| <s>29.</s> || <s>Inquire if Early Bird can be extended - Registration Form</s> || <s>Daman</s> || 100% || || Oct 3 || Early Bird extended till Oct 8 !!! Emily changed the web site info.
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| 30. || Send Evite to Alumni || Evan || 0% || || ||
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| <s>31.</s> || <s>Book the room for Wednesday, Oct 9, 10 am meeting</s> || <s>Emily</s> || 100% || || ||
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| 32. || Follow up with speakers regarding: tshirt sizes, dinner attendance, time-slot preferences, equipment requirements || Daman || 0% || || Oct 9 ||
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| <s>33.</s> || <s>Explore options regarding bags</s> || <s>Cathy</s> || 100% || || Oct 10 ||
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| 34. || Finalize speaker's swag - explore options || Chris || 0% || || Oct 10 ||
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| <s>35.</s> || <s>Send evite to past attendees</s> || <s>Ralph</s> || 100% || || Oct 7 || email went out to approx. 270 people attending in 2012 and 2011
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| <s>36.</s> || <s>Finalize speaker's swag - explore options</s> || <s>Chris</s> || 100% || || Oct 10 ||
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| 37. || Order tables & chairs || Daman || 0% || || Oct 16 || Daman has info about the past order. Not sure if we need it. Daman to talk to Facilities
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| <s>38.</s> || <s>Order id/passwords for internet access for participants</s> || <s>???</s> || 100% || || ??? ||
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| 39. || Book linens & tables || Daman || 0% || || Oct 23 ||
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| 40. || Book Audio Visual equipment || Hans || 0% || || Oct 23 ||
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| <s>41.</s> || <s>Arrange for parking passes (for speakers ?)</s> || <s>Daman</s> || 100% || || ??? ||
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| <s>42.</s> || <s>Arrange for security at reception</s> || <s>Daman</s> || 100% || || ??? ||
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| <s>43.</s> || <s>Order name and badge stock</s> || <s>Daman</s> || 100% || || ??? ||
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| 44. || Order cables & power bars || Ralph || 0% || || ??? || Contact ITS
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| 45. || Send email to speakers with parking instructions || Ralph || 0% || || Oct 21 ||
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| <s>46.</s> || <s>Confirm speakers / participants count</s> || <s>Team</s> || 100% || || Oct 8 || Estimated total number: 250; Speakers: 25
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| <s>47.</s> || <s>Create Workshop tickets / signups</s> || <s>???</s> || <s>0%</s> || || <s>???</s> || <s>Not doing it</s>
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| 48. || Send out volunteer orientation announcement || Cathy || 0% || || Oct 10 ||
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| 49. || Send out volunteer orientation reminder || Cathy || 0% || || Oct 16 ||
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| 50. || Create signage for event (directions, etc.) || Emily || 25% || || Oct 17 ||
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| 51. || Buy drink tickets || Ralph || 0% || || Oct 21 ||
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| 52. || Finalize program / schedule || Chris/Dawn || 0% || || Oct 16 ||
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| 53. || Print pocket program || Emily || 0% || || Oct 18 ||
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| 54. || Create program / schedule on the web site || Emily || 0% || || Oct 18 ||
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| 55. || Prepare attendee and speaker swag bags || Cathy || 0% || || Oct 22 ||
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| 56. || Train volunteers || Cathy || 0% || || Oct 22 ||
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| 57. || Create name badges || Chris || 0% || || Oct 21 ||
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| 58. || Create speaker intros & one sentence presentation summaries || Hans || 0% || || Oct 17 ||
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| 59. || Create speaker announcer schedule || Cathy/Dawn || 0% || || Oct 21 ||
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