Changes

! No !! Action !! Owner !! Status !! Dependent on !! Hard Deadline !! Notes

| <s>1. </s> || <s>Approach people who lead Sponsorship area in the past </s> || <s>Brian </s> || 25100% || || n/a || Past Leads: Doreen (?), Tim McKennaToo late. We won't be able to do much about this.

| <s>2. </s> || <s>LCBO License </s> || <s>Daman </s> || 0100% || || Sept. 20 || Needs to be done at least 30 days before the event

| <s>3. </s> || <s>Get Sleemans committment to provide beer </s> || <s>Brian </s> || 0100% || || Sept. 30 || Brian is confident that Sleeman will privide beer just like in the past

| 4. || Order food for lunches/breakes and Schulich dinner || Daman || 2550% || || Oct. 9 || Daman has menusSchulich dinner ordered. Needs now just the final number of participants

| <s>5.</s> || <s>Create intermediate page between Register Button and Registration Form</s> || <s>Hans</s> || 100% || || n/a || Page gives more details regarding registration options

| <s>6. </s> || <s>Modification to Registration Form (tshirt sizes) </s> || <s>Dawn </s> || 75100% || || n/a || Modified form submitted. Not clear when it will go live.

| <s>7. </s> || <s>Obtain access to past participant records </s> || <s>Daman/Hans </s> || 25100% || || n/a || Chris found last years records. Hans to ask the new webmaster about a book of PasswordsGiven up on this

| <s>8.</s> || <s>Update poster design</s> || <s>Emily/Hans</s> || 100% || || n/a ||

| <s>9.</s> || <s>Print posters</s> || <s>Emily/Hans</s> || 100% || || n/a ||

| <s>10. </s> || <s>Display posters </s> || <s>Team </s> || 75100% || || Sep. 27 || Hans - York (Done), Evan - Newnham, Ralph - Markham

| <s>11. </s> || <s>Evite to various places on the web to promote FSOSS </s> || <s>Yoav </s> || 0100% || 23 || Sep. 27 || FSOSS site needs to be updated first

| <s>12. </s> || <s>Get info about FSOSS 2013 into Seneca News & Events </s> || <s>Hans </s> || 0100% || || Sep. 27 ||

| <s>13. </s> || <s>Post a blurb about volunteers on the ICT website </s> || <s>Cathy/Daman </s> || 0100% || || n/a ||

| <s>14. </s> || <s>t-shirt design </s> || <s>Mike H </s> || 0100% || || Oct. 9 ||

| <s>15. </s> || <s>Order t-shirts </s> || <s>Andrew G ? </s> || 0100% || 14 || Oct. 9 || EntropyEntripy.com

| <s>16. </s> || <s>Order stickers, water bottles, bags, etc. </s> || <s>Andrew G ? </s> || 0100% || || Oct. 9 ||

| <s>17. </s> || <s>Follow up with the Rec Centre regarding trinkets for swag </s> || <s>Hans </s> || 0100% || || || Turns out they have nothing for us.

| <s>18. </s> || <s>Resolve issue with Robot Competition alias </s> || <s>Not sure who </s> || 0100% || || ||

| <s>19.</s> || <s>Connect with Facilities re. Robot Comp. location</s> || <s>John / Evan</s> || 100% || || || Walk-through with Rick - done by John on Sep 23. Have a green light !

| <s>20. </s> || <s>Budget status update </s> || <s>Daman </s> || 0100% || || Sep . 26 ||

| <s>21. </s> || <s>Access to attendees database for Daman, Cathy, Emily </s> || <s>Dawn </s> || 0% || || ? || |-| 22. || Pickup beer || Brian || 0% || 2,3 || Oct. 24 || Brian has a physical copy of the permit. We need. ~150 bottles ? Are we providing beer for the speaker dinner ?|-| <s>23.</s> || <s>Update FSOSS web site with Speaker/Presentation info</s> || <s>Chris</s> || 0% || || Sep. 25 |||-| <s>24.</s> || <s>Buy chips/crackers/pretzels</s> || <s>Ralph</s> || 100% || || Oct. 24 || Crackers and pretzels to be supplied by Armark |-| 25. || Things needed for Robot Competition || Hans || 0% || || Oct. 24 || Extension cords, Duct Tape, Tables (1/2 per team + 1 for judges)|-| 26. || Robot Display on Friday || ??? || ??? || || ??? || Parked for now|-| <s>27.</s> || <s>Promote other contests (PopcornMaker, Pricessing.js) with Digital Media</s> || <s>Hans</s> || 100% || || || Hans talked to a person at Digital Media. Good response they will send the info (evite) to their students|-| <s>28.</s> || <s>Promotional Event on Monday/Tuesday Sep30/Oct 1</s> || <s>Team</s> || 100% || || Sep. 30 || TV Slideshow + Handouts. SEQ Bldg near bookstore, TEL near bridge|-| <s>29.</s> || <s>Inquire if Early Bird can be extended - Registration Form</s> || <s>Daman</s> || 100% || || Oct 3 || Early Bird extended till Oct 8 !!! Emily changed the web site info.|-| 30. || Send Evite to Alumni || Evan || 0% || || || |-| <s>31.</s> || <s>Book the room for Wednesday, Oct 9, 10 am meeting</s> || <s>Emily</s> || 100% || || || |-| 32. || Follow up with speakers regarding: tshirt sizes, dinner attendance, time-slot preferences, equipment requirements || Daman || 0% || || Oct 9 || |-| <s>33.</s> || <s>Explore options regarding bags</s> || <s>Cathy</s> || 100% || || Oct 10 || |-| 34. || Finalize speaker's swag - explore options || Chris || 0% || || Oct 10 || |-| <s>35.</s> || <s>Send evite to past attendees</s> || <s>Ralph</s> || 100% || || Oct 7 || email went out to approx. 270 people attending in 2012 and 2011|-| <s>36.</s> || <s>Finalize speaker's swag - explore options</s> || <s>Chris</s> || 100% || || Oct 10 || |-| 37. || Order tables & chairs || Daman || 0% || || Oct 16 || Daman has info about the past order. Not sure if we need it. Daman to talk to Facilities|-| <s>38.</s> || <s>Order id/passwords for internet access for participants</s> || <s>???</s> || 100% || || ??? || |-| 39. || Book linens & tables || Daman || 0% || || Oct 23 || |-| 40. || Book Audio Visual equipment || Hans || 0% || || Oct 23 || |-| <s>41.</s> || <s>Arrange for parking passes (for speakers ?)</s> || <s>Daman</s> || 100% || || ??? || |-| <s>42.</s> || <s>Arrange for security at reception</s> || <s>Daman</s> || 100% || || ??? || |-| <s>43.</s> || <s>Order name and badge stock</s> || <s>Daman</s> || 100% || || ??? || |-| 44. || Order cables & power bars || Ralph || 0% || || ??? || Contact ITS |-| 45. || Send email to speakers with parking instructions || Ralph || 0% || || Oct 21 || |-| <s>46.</s> || <s>Confirm speakers / participants count</s> || <s>Team</s> || 100% || || Oct 8 || Estimated total number: 250; Speakers: 25|-| <s>47.</s> || <s>Create Workshop tickets / signups</s> || <s>???</s> || <s>0%</s> || || <s>???</s> || <s>Not doing it</s> |-| 48. || Send out volunteer orientation announcement || Cathy || 0% || || Oct 10 || |-| 49. || Send out volunteer orientation reminder || Cathy || 0% || || Oct 16 || |-| 50. || Create signage for event (directions, etc.) || Emily || 25% || || Oct 17 || |-| 51. || Buy drink tickets || Ralph || 0% || || Oct 21 || |-| 52. || Finalize program / schedule || Chris/Dawn || 0% || || Oct 16 || |-| 53. || Print pocket program || Emily || 0% || || Oct 18 |||-| 54. || Create program / schedule on the web site || Emily || 0% || || Oct 18 |||-| 55. || Prepare attendee and speaker swag bags || Cathy || 0% || || Oct 22 |||-| 56. || Train volunteers || Cathy || 0% || || Oct 22 |||-| 57. || Create name badges || Chris || 0% || || Oct 21 || |-| 58. || Create speaker intros & one sentence presentation summaries || Hans || 0% || || Oct 17 || |-| 59. || Create speaker announcer schedule || Cathy/Dawn || 0% || || Oct 21 ||