Action Log

FSOSS dates: October 24 and 25, 2013

_ 35. || Send evite to past attendees || Ralph || 100% || || Oct 7 || email went out to approx. 270 people attending in 2012 and 2011

Action Log

No	Action	Owner	Status	Dependent on	Hard Deadline	Notes
1.	Approach people who lead Sponsorship area in the past	Brian	100%		n/a	Too late. We won't be able to do much about this.
2.	LCBO License	Daman	100%		Sept. 20
3.	Get Sleemans committment to provide beer	Brian	100%		Sept. 30
4.	Order food	Daman	25%		Oct. 9	Daman has menus. Needs now just the final number of participants
5.	Create intermediate page between Register Button and Registration Form	Hans	100%		n/a	Page gives more details regarding registration options
6.	Modification to Registration Form (tshirt sizes)	Dawn	100%		n/a
7.	Obtain access to past participant records	Daman/Hans	100%		n/a	Given up on this
8.	Update poster design	Emily/Hans	100%		n/a
9.	Print posters	Emily/Hans	100%		n/a
10.	Display posters	Team	100%		Sep. 27
11.	Evite to various places on the web to promote FSOSS	Yoav	100%	23	Sep. 27
12.	Get info about FSOSS 2013 into Seneca News & Events	Hans	100%		Sep. 27	Somehow the info about FSOSS didn't make it to Seneca News email. Hans to contact them and ask for info to be included for the next 2 weeks.
13.	Post a blurb about volunteers on the ICT website	Cathy/Daman	100%		n/a
14.	t-shirt design	Mike H	0%		Oct. 9	No update. Mike indicated that he would be working on that yesterday (Oct 2).
15.	Order t-shirts	Andrew G ?	0%	14	Oct. 9	Entripy.com
16.	Order stickers, water bottles, etc.	Andrew G ?	0%		Oct. 9
17.	Follow up with the Rec Centre regarding trinkets for swag	Hans	100%			Turns out they have nothing for us.
18.	Resolve issue with Robot Competition alias	Not sure who	100%
19.	Connect with Facilities re. Robot Comp. location	John / Evan	100%			Walk-through with Rick - done by John on Sep 23. Have a green light !
20.	Budget status update	Daman	100%		Sep. 26
21.	Access to attendees database for Daman, Cathy, Emily	Dawn	0%		?
22.	Pickup beer	Brian	0%	2,3	Oct. 24	Brian will need a physical copy of the permit (action Daman). Also have to decide how many bottles we need. ~150 ? Are we providing beer for the speaker dinner ?
23.	Update FSOSS web site with Speaker/Presentation info	Chris	0%		Sep. 25
24.	Buy chips/crackers/pretzels	Ralph	0%		Oct. 24	Daman is checking if crackers and pretzels need to be supplied by Armark
25.	Things needed for Robot Competition	Hans	0%		Oct. 24	Extension cords, Duct Tape, Tables (1/2 per team + 1 for judges)
26.	Robot Display on Friday	???	???		???	Parked for now
27.	Promote other contests (PopcornMaker, Pricessing.js) with Digital Media	Hans	0%			Hans talked to a person at Digital Media. Good response they will send the info (evite) to their students
28.	Promotional Event on Monday/Tuesday Sep30/Oct 1	Team	100%		Sep. 30	TV Slideshow + Handouts. SEQ Bldg near bookstore, TEL near bridge
29.	Inquire if Early Bird can be extended - Registration Form	Daman	100%		Oct 3	Early Bird extended till Oct 8 !!! Emily changed the web site info.
30.	Send Evite to Alumni	Evan	0%
31.	Book the room for Wednesday, Oct 9, 10 am meeting	Emily	0%
32.	Follow up with speakers regarding: tshirt sizes, dinner attendance, time-slot preferences, equipment requirements	Daman	0%		Oct 9
33.	Explore options regarding bags	Cathy	0%		Oct 10
34.	Finalize speaker's swag - explore options	Chris	0%		Oct 10