Action Log

FSOSS dates: October 24 and 25, 2013

Action Log

No	Action	Owner	Status	Dependent on	Hard Deadline	Notes
1.	Approach people who lead Sponsorship area in the past	Brian	100%		n/a	Too late. We won't be able to do much about this.
2.	LCBO License	Daman	100%		Sept. 20
3.	Get Sleemans committment to provide beer	Brian	100%		Sept. 30
4.	Order food for lunches/breakes and Schulich dinner	Daman	50%		Oct. 9	Schulich dinner ordered.
5.	Create intermediate page between Register Button and Registration Form	Hans	100%		n/a	Page gives more details regarding registration options
6.	Modification to Registration Form (tshirt sizes)	Dawn	100%		n/a
7.	Obtain access to past participant records	Daman/Hans	100%		n/a	Given up on this
8.	Update poster design	Emily/Hans	100%		n/a
9.	Print posters	Emily/Hans	100%		n/a
10.	Display posters	Team	100%		Sep. 27
11.	Evite to various places on the web to promote FSOSS	Yoav	100%	23	Sep. 27
12.	Get info about FSOSS 2013 into Seneca News & Events	Hans	100%		Sep. 27
13.	Post a blurb about volunteers on the ICT website	Cathy/Daman	100%		n/a
14.	t-shirt design	Mike H	100%		Oct. 9
15.	Order shirts	Andrew G ?	100%	14	Oct. 9	Entripy.com
16.	Order stickers, water bottles, bags, etc.	Andrew G ?	100%		Oct. 9
17.	Follow up with the Rec Centre regarding trinkets for swag	Hans	100%			Turns out they have nothing for us.
18.	Resolve issue with Robot Competition alias	Not sure who	100%
19.	Connect with Facilities re. Robot Comp. location	John / Evan	100%			Walk-through with Rick - done by John on Sep 23. Have a green light !
20.	Budget status update	Daman	100%		Sep. 26
21.	Access to attendees database for Daman, Cathy, Emily	Dawn	0%		?
22.	Pickup beer	Brian	0%	2,3	Oct. 24	Brian has a physical copy of the permit. We need. ~150 bottles ? Are we providing beer for the speaker dinner ?
23.	Update FSOSS web site with Speaker/Presentation info	Chris	0%		Sep. 25
24.	Buy chips/crackers/pretzels	Ralph	100%		Oct. 24	Crackers and pretzels to be supplied by Armark
25.	Things needed for Robot Competition	Hans	0%		Oct. 24	Extension cords, Duct Tape, Tables (1/2 per team + 1 for judges)
26.	Robot Display on Friday	???	???		???	Parked for now
27.	Promote other contests (PopcornMaker, Pricessing.js) with Digital Media	Hans	100%			Hans talked to a person at Digital Media. Good response they will send the info (evite) to their students
28.	Promotional Event on Monday/Tuesday Sep30/Oct 1	Team	100%		Sep. 30	TV Slideshow + Handouts. SEQ Bldg near bookstore, TEL near bridge
29.	Inquire if Early Bird can be extended - Registration Form	Daman	100%		Oct 3	Early Bird extended till Oct 8 !!! Emily changed the web site info.
30.	Send Evite to Alumni	Evan	0%
31.	Book the room for Wednesday, Oct 9, 10 am meeting	Emily	100%
32.	Follow up with speakers regarding: tshirt sizes, dinner attendance, time-slot preferences, equipment requirements	Daman	0%		Oct 9
33.	Explore options regarding bags	Cathy	100%		Oct 10
34.	Finalize speaker's swag - explore options	Chris	0%		Oct 10
35.	Send evite to past attendees	Ralph	100%		Oct 7	email went out to approx. 270 people attending in 2012 and 2011
36.	Finalize speaker's swag - explore options	Chris	100%		Oct 10
37.	Order tables & chairs	Daman	0%		Oct 16	Daman has info about the past order. Not sure if we need it. Daman to talk to Facilities
38.	Order id/passwords for internet access for participants	???	100%		???
39.	Book linens & tables	Daman	0%		Oct 23
40.	Book Audio Visual equipment	Hans	0%		Oct 23
41.	Arrange for parking passes (for speakers ?)	Daman	100%		???
42.	Arrange for security at reception	Daman	100%		???
43.	Order name and badge stock	Daman	100%		???
44.	Order cables & power bars	Ralph	0%		???	Contact ITS
45.	Send email to speakers with parking instructions	Ralph	0%		Oct 21
46.	Confirm speakers / participants count	Team	100%		Oct 8	Estimated total number: 250; Speakers: 25
47.	Create Workshop tickets / signups	???	0%		???	Not doing it
48.	Send out volunteer orientation announcement	Cathy	0%		Oct 10
49.	Send out volunteer orientation reminder	Cathy	0%		Oct 16
50.	Create signage for event (directions, etc.)	Emily	25%		Oct 17
51.	Buy drink tickets	Ralph	0%		Oct 21
52.	Finalize program / schedule	Chris/Dawn	0%		Oct 16
53.	Print pocket program	Emily	0%		Oct 18
54.	Create program / schedule on the web site	Emily	0%		Oct 18
55.	Prepare attendee and speaker swag bags	Cathy	0%		Oct 22
56.	Train volunteers	Cathy	0%		Oct 22
57.	Create name badges	Chris	0%		Oct 21
58.	Create speaker intros & one sentence presentation summaries	Hans	0%		Oct 17
59.	Create speaker announcer schedule	Cathy/Dawn	0%		Oct 21