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January 16, 2014

Present: Evan, John, Dawn, Daman, Chris, Hans, Emily, Cathy

1. Date & Format

The 2014 FSOSS will be held on Thursday/Friday Oct 23, 24, 2014. The format will be determined later. At the moment, we think that we end up with the same format as in 2013: workshops on Thursday, presentations on Friday.

John to prepare a proposal for the Robotic Competition (format, first email blast, leadup events, ...)

2. Key Dates
January - Book space: Schulich, Seneca
Feb. 17 - FSOSS Website access
Feb. 18 - Call for Presentations
Mar. 10 - Registration Form update
Mar. 31 - Registration Opening, First email blast. Announcement of t-shirt design and robotic competition
Apr. 28 - t-shirt contest blast and posters
Jul. 7 - email blast + opening date of registration
Sept. 16 - "10 Days Left" reminder
Sept. 26 - "Soft" Early Bird
Sept. 29 - Early Bird Extended - email
Oct. 6 - "Hard" Early Bird
Oct 8 - T-shirt order deadline
Oct. 20 - Regular registration ends
Oct. 21 - Badge and bag day


3. Keynote

Need somebody to focus on this task. Decided to extend an invitation to Praveen - she graciously accepted.


4. Sponsorship

Need to involve more faculty in this. Cathy to send an email.


5. Required "fixes"
Registration Form - Dawn, Daman and Emily to form a sub-group to define what we need
FSOSS Web Site - Need full access to all aspects of the web site. Emily to contact Calla and obtain as much information as possible.
6. Other
Cheque from Alumni - FSOSS 2013 - Evan to follow up
Need to decide on a symposium theme. Currently proposed: "Everyone in Open Source"
Next meeting: February 6th, 2014