Manage Meetings
Brief Description:
User can manage meetings by creating, editing, and excluding them.
Scenario 1: Create new meeting.
Preconditions:
- User is authenticated.
- User is accessing the home page.
| Step# | Actor | System | Data Used |
|---|---|---|---|
| 1 | Clicks on the empty section of a calendar date or clicks the "Create Meeting" button. | Returns a page with editable fields regarding meeting details. | Database is not affected. |
| 2 | Fills in editable fields. | Filled in fields are respectively set. | Database is not affected. |
| 3 | Optionally, chooses to create a schedule by clicking the "Edit Schedule" button. | Returns a screen with editable fields regarding schedule details. | Database is not affected. |
| 4 | Fills in editable fields and chooses to save schedule. | Prompts if schedule information is correct. | Database is not affected. |
| 5 | Confirms whether or not inserted information is correct. | Returns to the page with previously filled in meeting details including updated schedule information. | Database is not affected. |
| 6 | (1). Chooses to save meeting, or (2). chooses to cancel meeting creation process. | (1). Persists meeting and schedule details. | (1). Meeting title, if camera activation will only be available for the presenter, if a whiteboard will be used, if the meeting will be recorded, meeting date, meeting schedule, and attendees whitelist definitions are added to the database. All field in the 'meeting', 'meeting_schedule', 'meeting_presentation', 'meeting_attendee', and 'meeting_guest' tables are used. |
| (2). Discards inserted meeting and schedule details. | (2). Database is not affected. |
| Alternative event flow. |
Successful Post-conditions:
- User gets a feedback message informing that transaction was successful.
- A new meeting is added to user's calendar.
- On the screen, user has the option to create another meeting, to view the created meeting being shown in the calendar, and to simply return to the calendar page.
Scenario 2: Edit meeting.
Preconditions:
- User is authenticated.
- User is accessing the home page.
| Step# | Actor | System | Data Used |
|---|---|---|---|
| 1 | Searches a meeting by using the calendar and clicks the meeting label. | Returns a page with editable fields regarding the respective meeting. | All field in the 'meeting', 'meeting_schedule', 'meeting_presentation', 'meeting_attendee', and 'meeting_guest' tables are used. |
| 2 | Makes changes in editable fields. | Filled in fields are correspondingly set. | Database is not affected. |
| 3 | Optionally, chooses to modify the schedule by clicking the "Edit Schedule" button. | Returns a screen with editable fields regarding schedule details. | Database is not affected. |
| 4 | Makes changes in editable fields and chooses to save schedule. | Prompts if edited schedule information is correct. | Database is not affected. |
| 5 | Confirms whether or not inserted information is correct. | Returns to the page with previously filled in meeting details including updated schedule information. | All field in the 'meeting', 'meeting_schedule', 'meeting_presentation', 'meeting_attendee', and 'meeting_guest' tables are used. |
| 6 | (1). Chooses to save edited meeting, or (2). chooses to cancel meeting editing process. | (1). Persists edited meeting and schedule details. | (1). Meeting title, if camera activation will only be available for the presenter, if a whiteboard will be used, if the meeting will be recorded, meeting date, meeting schedule, and attendees whitelist definitions are updated in the database. All field in the 'meeting', 'meeting_schedule', 'meeting_presentation', 'meeting_attendee', and 'meeting_guest' tables are used. |
| (2). Discards edited meeting and schedule details. | (2). Database is not affected. |
| Alternative event flow. |
Successful Post-conditions:
- User gets a feedback message informing that transaction was successful.
- Meeting has its information updated.
- User see updated meeting in the calendar page.
Scenario 3: Delete meeting.
Preconditions:
- User is authenticated.
- User is accessing the home page.
| Step# | Actor | System | Data Used |
|---|---|---|---|
| 1 | Searches a meeting by using the calendar and clicks the meeting label. | Returns a page with editable fields regarding the respective meeting. | All field in the 'meeting', 'meeting_schedule', 'meeting_presentation', 'meeting_attendee', and 'meeting_guest' tables are used. |
| 2 | Chooses to delete meeting by clicking the "Delete" button. | Prompts if meeting shall really be deleted. | All field in the 'meeting', 'meeting_schedule', 'meeting_presentation', 'meeting_attendee', and 'meeting_guest' tables are used. |
| 3 | Confirms whether or not meeting shall be deleted. | Deletes meeting and schedule details. | All meeting data (meeting title, if camera activation will only be available for the presenter, if a whiteboard will be used, if the meeting will be recorded, meeting date, meeting schedule, and attendees whitelist definitions) is deleted from the database. All field in the 'meeting', 'meeting_schedule', 'meeting_presentation', 'meeting_attendee', and 'meeting_guest' tables are used. |
Successful Post-conditions:
- User gets a feedback message informing that transaction was successful.
- Meeting is deleted.
- User see updated calendar page (without the meeting).