September 19, 2013

Present: Evan, Yoav, Brian, Daman, Cathy, Emily, John, Dawn, Ralph

1. Sponsorship

No luck so far identifying the past Lead Person. Brian will talk to: Doreen (?) and Tim McKenna

Discussed briefly the idea of using the Co-op List to find sponsors. The feeling was that this was "too close to spam".

So far, we have identified the following sponsors:

• Seneca
• NSERC
• Centre for Academic Excellence (CAE) - $1000
• Alumni Association - $1500
• Mozilla - ??? Dawn sent some emails out. No reply so far

2. Food & Drinks

Beer

Brian thinks that Sleeman will provide beer without any issues

Daman is working on the license. She believes that they need 30 day notification. The application needs to be prepared and signed by Evan today (Thurs. Sep 19) - Action: Daman

Food

Daman got the menus for all events, now only needs the final number of people. The orders need to be placed 2 weeks before the event (by Oct 9)

3. Communication & Registration

• Previous action - Create an intermediate page between the Register Button and the Registration Form (explaining registration options) - Hans - Done
• Registration Form status - Dawn - No change. The form is no live yet. It is not clear when it will be turned on. The 'Plan B' is to go ahead with the existing form and have extra XXL and XS t-shirts on hand.
• Registration records -

• Daman contacted JP but it turned out that he didn't have password to access the database
• Chris found 2012 data (used for name tags) but it would be good to have records from the last 3-4 years
• Action: Hans to ask the new web-master about a book of passwords.

• FSOSS Site Update - the target date is Wed, Sept 25. Need info on: speakers, presentations and more stuff on the event sponsors
• Posters - Poster were printed and posted in the SEQ building. Evan will take some posters to Newnham. Ralph will do the same for Markham.
• Yoav will work with Hans on sending Evite to various places on the web to promote FSOSS (after the website is updated).