Difference between revisions of "October 3, 2013"
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===== 2. Registration-related Issues ===== | ===== 2. Registration-related Issues ===== | ||
* Currently we have 47 people registered. It's quite a big spike from 2 days ago when we had only 16. Possibly it is the effect of distributing 1100 flyers over the last two days. | * Currently we have 47 people registered. It's quite a big spike from 2 days ago when we had only 16. Possibly it is the effect of distributing 1100 flyers over the last two days. | ||
| − | * Decided to extend the Early Bird registration until Tuesday, Oct. 8 if possible. Registration Form is a potential problem | + | <blockquote> |
| + | '''Participant Estimates''' | ||
| + | * Regular attendees 100 - 150 | ||
| + | * Speakers 30 | ||
| + | * Volunteers 40 | ||
| + | * Faculty/Staff 30 | ||
| + | </blockquote> | ||
| + | * Decided to extend the Early Bird registration until Tuesday, Oct. 8 if possible. Registration Form is a potential problem | ||
| + | <blockquote> | ||
| + | Actions: | ||
| + | * Daman to inquire Marketing about this | ||
| + | * Emily to change the web site (if it turns out that we can make this change) | ||
| + | </blockquote> | ||
* Evite: Hans finally got it working but learned that Marketing people don't want to send it out (seems that they always did it in the past) | * Evite: Hans finally got it working but learned that Marketing people don't want to send it out (seems that they always did it in the past) | ||
<blockquote> | <blockquote> | ||
| Line 16: | Line 28: | ||
* Yoav sent Evite to several Tech Media outlets | * Yoav sent Evite to several Tech Media outlets | ||
* Cathy suggested that we need to talk personally to Faculty Members and encourage them to promote FSOSS to their students | * Cathy suggested that we need to talk personally to Faculty Members and encourage them to promote FSOSS to their students | ||
| + | * John volunteered to hand out flyers during the meetup he was planning to go to tonight | ||
| + | * Decided to have a brief (15min - 20min) '''meeting on Wednesday, Oct 9, 10am''' to finalize the attendee numbers - needed for ordering food, shirts, swag | ||
| + | <blockquote> | ||
| + | Actions: | ||
| + | * Emily to book the room | ||
| + | </blockquote> | ||
| + | |||
| + | ===== 3. Food & swag ===== | ||
| + | <blockquote> | ||
| + | Actions: | ||
| + | * Daman to ask speakers about: dinner attendance, tshirt sizes, preferred time-slots, special requirements for their presentations (standard items available: PC, projector, wireless internet) | ||
| + | * Cathy to explore options regarding bags - make recommendations on Oct 10 | ||
| + | * Chris to make recommendations for speakers swag - Oct 10 | ||
| + | * | ||
| + | </blockquote> | ||
| + | |||
| + | ===== 4. Other ===== | ||
| + | * Dawn asked if we want demos by NexJ, MyOscar ... - Yes | ||
| + | * Video & Google Hangouts: Hans and Yoav are researching this. Determined that the connection has to be wired. | ||
Revision as of 15:41, 3 October 2013
Present: Evan, John, Dawn, Daman, Brian, Chris, Hans, Emily
1. Sponsorship / Budget
Currently there is approx. $1,600 in the account which includes $1,000 from CAE. With the expected $4,000 from registrations and $1,500 from the Alumni we think that we'll have enough money assuming that our expenses will be similar to last years ($18.5k). The shortfall will be covered from AROSS grant (up to $15k).
- Currently we have 47 people registered. It's quite a big spike from 2 days ago when we had only 16. Possibly it is the effect of distributing 1100 flyers over the last two days.
Participant Estimates
- Regular attendees 100 - 150
- Speakers 30
- Volunteers 40
- Faculty/Staff 30
- Decided to extend the Early Bird registration until Tuesday, Oct. 8 if possible. Registration Form is a potential problem
Actions:
- Daman to inquire Marketing about this
- Emily to change the web site (if it turns out that we can make this change)
- Evite: Hans finally got it working but learned that Marketing people don't want to send it out (seems that they always did it in the past)
Actions:
- Evan to send Evite to Alumni (agreed to give 2 ticket to them)
- Ralph to send Evite to last years attendees (get the list from Daman)
- Hans to ask the Calendar & News people to include FSOSS info in the next two Seneca News emails
- Yoav sent Evite to several Tech Media outlets
- Cathy suggested that we need to talk personally to Faculty Members and encourage them to promote FSOSS to their students
- John volunteered to hand out flyers during the meetup he was planning to go to tonight
- Decided to have a brief (15min - 20min) meeting on Wednesday, Oct 9, 10am to finalize the attendee numbers - needed for ordering food, shirts, swag
Actions:
- Emily to book the room
3. Food & swag
Actions:
- Daman to ask speakers about: dinner attendance, tshirt sizes, preferred time-slots, special requirements for their presentations (standard items available: PC, projector, wireless internet)
- Cathy to explore options regarding bags - make recommendations on Oct 10
- Chris to make recommendations for speakers swag - Oct 10
4. Other
- Dawn asked if we want demos by NexJ, MyOscar ... - Yes
- Video & Google Hangouts: Hans and Yoav are researching this. Determined that the connection has to be wired.
