Action Log

FSOSS dates: October 24 and 25, 2013

Action Log

No	Action	Owner	Status	Dependent on	Hard Deadline	Notes
1.	Approach people who lead Sponsorship area in the past	Brian	100%		n/a	Too late. We won't be able to do much about this.
2.	LCBO License	Daman	100%		Sept. 20
3.	Get Sleemans committment to provide beer	Brian	100%		Sept. 30
4.	Order food	Daman	25%		Oct. 9	Daman has menus. Needs now just the final number of participants
5.	Create intermediate page between Register Button and Registration Form	Hans	100%		n/a	Page gives more details regarding registration options
6.	Modification to Registration Form (tshirt sizes)	Dawn	100%		n/a
7.	Obtain access to past participant records	Daman/Hans	100%		n/a	Given up on this
8.	Update poster design	Emily/Hans	100%		n/a
9.	Print posters	Emily/Hans	100%		n/a
10.	Display posters	Team	100%		Sep. 27
11.	Evite to various places on the web to promote FSOSS	Yoav	100%	23	Sep. 27
12.	Get info about FSOSS 2013 into Seneca News & Events	Hans	100%		Sep. 27	Somehow the info about FSOSS didn't make it to Seneca News email. Hans to contact them and ask for info to be included for the next 2 weeks.
13.	Post a blurb about volunteers on the ICT website	Cathy/Daman	100%		n/a
14.	t-shirt design	Mike H	100%		Oct. 9
15.	Order t-shirts	Andrew G ?	0%	14	Oct. 9	Entripy.com
16.	Order stickers, water bottles, etc.	Andrew G ?	0%		Oct. 9
17.	Follow up with the Rec Centre regarding trinkets for swag	Hans	100%			Turns out they have nothing for us.
18.	Resolve issue with Robot Competition alias	Not sure who	100%
19.	Connect with Facilities re. Robot Comp. location	John / Evan	100%			Walk-through with Rick - done by John on Sep 23. Have a green light !
20.	Budget status update	Daman	100%		Sep. 26
21.	Access to attendees database for Daman, Cathy, Emily	Dawn	0%		?
22.	Pickup beer	Brian	0%	2,3	Oct. 24	Brian will need a physical copy of the permit (action Daman). Also have to decide how many bottles we need. ~150 ? Are we providing beer for the speaker dinner ?
23.	Update FSOSS web site with Speaker/Presentation info	Chris	0%		Sep. 25
24.	Buy chips/crackers/pretzels	Ralph	0%		Oct. 24	Daman is checking if crackers and pretzels need to be supplied by Armark
25.	Things needed for Robot Competition	Hans	0%		Oct. 24	Extension cords, Duct Tape, Tables (1/2 per team + 1 for judges)
26.	Robot Display on Friday	???	???		???	Parked for now
27.	Promote other contests (PopcornMaker, Pricessing.js) with Digital Media	Hans	100%			Hans talked to a person at Digital Media. Good response they will send the info (evite) to their students
28.	Promotional Event on Monday/Tuesday Sep30/Oct 1	Team	100%		Sep. 30	TV Slideshow + Handouts. SEQ Bldg near bookstore, TEL near bridge
29.	Inquire if Early Bird can be extended - Registration Form	Daman	100%		Oct 3	Early Bird extended till Oct 8 !!! Emily changed the web site info.
30.	Send Evite to Alumni	Evan	0%
31.	Book the room for Wednesday, Oct 9, 10 am meeting	Emily	100%
32.	Follow up with speakers regarding: tshirt sizes, dinner attendance, time-slot preferences, equipment requirements	Daman	0%		Oct 9
33.	Explore options regarding bags	Cathy	0%		Oct 10
34.	Finalize speaker's swag - explore options	Chris	0%		Oct 10
35.	Send evite to past attendees	Ralph	100%		Oct 7	email went out to approx. 270 people attending in 2012 and 2011
36.	Finalize speaker's swag - explore options	Chris	0%		Oct 10
37.	Order tables &chairs	???	0%		Oct 16	Daman has info about the past order
38.	Order id/passwords for internet access for participants	???	0%		???
39.	Book lines & tables	???	0%		???	from Rose's check list
40.	Book Audio Visual equipment	???	0%		???	from Rose's check list
41.	Arrange for parking passes (for speakers ?)	???	0%		???	from Rose's check list
42.	Arrange for security at reception	???	0%		???	from Rose's check list
43.	Order name and badge stock	???	0%		???	from Rose's check list
44.	Order cables & power bars	???	0%		???	from Rose's check list
45.	Send email to speakers with parking instructions	???	0%		???	from Rose's check list