Difference between revisions of "Action Log"

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=== '''FSOSS dates: October 24 and 25, 2013''' ===
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{| class="wikitable" border="1"
 
{| class="wikitable" border="1"
 
|+ Action Log
 
|+ Action Log
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! No !! Action !! Owner !! Status !! Hard Deadline !! Notes
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! No !! Action !! Owner !! Status !! Dependent on !! Hard Deadline !! Notes
 
|-
 
|-
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| 1. || Approach people who lead Sponsorship area in the past || Brian || 25% || n/a || Past Leads: Doreen (?), Tim McKenna
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| <s>1.</s> || <s>Approach people who lead Sponsorship area in the past</s> || <s>Brian</s> || 100% || || n/a || Too late. We won't be able to do much about this.
 
|-
 
|-
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| 2. || LCBO License || Daman || 0% || Sept. 20 || Needs to be done at least 30 days before the event
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| <s>2.</s> || <s>LCBO License</s> || <s>Daman</s> || 100% || || Sept. 20 ||  
 
|-
 
|-
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| 3. || Get Sleemans committment to provide beer || Brian || 0% || Sept. 30 || Brian is confident that Sleeman will privide beer just like in the past
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| <s>3.</s> || <s>Get Sleemans committment to provide beer</s> || <s>Brian</s> || 100% ||  || Sept. 30 ||  
 
|-
 
|-
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| 4. || Order food || Daman || 25% || Oct. 9 || Daman has menus. Needs now just the final number of participants
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| 4. || Order food for lunches/breakes and Schulich dinner || Daman || 50% ||  || Oct. 9 || Schulich dinner ordered.
 
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|-
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| 5. || Create intermediate page between Register Button and Registration Form || Hans || 100% || n/a || Page gives more details regarding registration options
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| <s>5.</s> || <s>Create intermediate page between Register Button and Registration Form</s> || <s>Hans</s> || 100% || || n/a || Page gives more details regarding registration options
 
|-
 
|-
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| 6. || Modification to Registration Form (tshirt sizes) || Dawn || 75% || n/a || Modified form submitted. Not clear when it will go live.
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| <s>6.</s> || <s>Modification to Registration Form (tshirt sizes)</s> || <s>Dawn</s> || 100% || || n/a ||  
 
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|-
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| 7. || Obtain access to past participant records || Daman/Hans || 25% || n/a || Chris found last years records. Hans to ask the new webmaster about a book of Passwords
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| <s>7.</s> || <s>Obtain access to past participant records</s> || <s>Daman/Hans</s> || 100% || || n/a || Given up on this
 
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|-
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| 8. || Update poster design || Emily/Hans || 100% || n/a ||   
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| <s>8.</s> || <s>Update poster design</s> || <s>Emily/Hans</s> || 100% || || n/a ||   
 
|-
 
|-
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| 9. || Print posters || Emily/Hans || 100% || n/a ||   
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| <s>9.</s> || <s>Print posters</s> || <s>Emily/Hans</s> || 100% || || n/a ||   
 
|-
 
|-
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| 10. || Display posters || Team || 75% || Sep. 27 || Evan - Newnham, Ralph - Markham
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| <s>10.</s> || <s>Display posters</s> || <s>Team</s> || 100% || || Sep. 27 ||  
 
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|-
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| 11. || Evite to various places on the web to promote FSOSS || Yoav || 0% || Sep. 27 || FSOSS site needs to be updated first
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| <s>11.</s> || <s>Evite to various places on the web to promote FSOSS</s> || <s>Yoav</s> || 100% || 23 || Sep. 27 ||  
 
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|-
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| 12. || Get info about FSOSS 2013 into Seneca News & Events || Hans || 0% || Sep. 27 ||
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| <s>12.</s> || <s>Get info about FSOSS 2013 into Seneca News & Events</s> || <s>Hans</s> || 100% || || Sep. 27 ||  
 
|-
 
|-
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| 13. || Post a blurb about volunteers on the ICT website || Cathy/Daman || 0% || n/a ||   
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| <s>13.</s> || <s>Post a blurb about volunteers on the ICT website</s> || <s>Cathy/Daman</s> || 100% || || n/a ||   
 
|-
 
|-
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| 14. || t-shirt design || Mike H || 0% || Oct. 9 ||   
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| <s>14.</s> || <s>t-shirt design</s> || <s>Mike H</s> || 100% || || Oct. 9 ||   
 
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|-
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| 15. || Order t-shirts || Andrew G ? || 0% || Oct. 9 || Entropy.com
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| <s>15.</s> || <s>Order shirts</s> || <s>Andrew G ?</s> || 100% || 14 || Oct. 9 || Entripy.com
 
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|-
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| 16. || Order stickers, water bottles, etc. || Andrew G ? || 0% || Oct. 9 ||   
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| <s>16.</s> || <s>Order stickers, water bottles, bags, etc.</s> || <s>Andrew G ?</s> || 100% || || Oct. 9 ||   
 
|-
 
|-
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| 17. || Follow up with the Rec Centre regarding trinkets for swag || Hans || 0% || ||  
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| <s>17.</s> || <s>Follow up with the Rec Centre regarding trinkets for swag</s> || <s>Hans</s> || 100% || || || Turns out they have nothing for us.
 
|-
 
|-
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| 18. || Resolve issue with Robot Competition alias || Not sure who || 0% ||  ||   
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| <s>18.</s> || <s>Resolve issue with Robot Competition alias</s> || <s>Not sure who</s> || 100% || ||  ||   
 
|-
 
|-
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| 19. || Connect with Facilities re. Robot Comp. location || John / Evan || 25% || || Walk-through with Rick
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| <s>19.</s> || <s>Connect with Facilities re. Robot Comp. location</s> || <s>John / Evan</s> || 100% || || || Walk-through with Rick - done by John on Sep 23. Have a green light !
 
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| 20. || Budget status update || Daman || 0% || Sep 26 ||  
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| <s>20.</s> || <s>Budget status update</s> || <s>Daman</s> || 100% || || Sep. 26 ||  
 
|-
 
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| 21. || Access to attendees database for Daman, Cathy, Emily || Dawn || 0% || ? ||  
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| <s>21.</s> || <s>Access to attendees database for Daman, Cathy, Emily</s> || <s>Dawn</s> || 0% || || ? ||
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|-
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| 22. || Pickup beer || Brian || 0% || 2,3 || Oct. 24 || Brian has a physical copy of the permit. We need. ~150 bottles ? Are we providing beer for the speaker dinner ?
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|-
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| <s>23.</s> || <s>Update FSOSS web site with Speaker/Presentation info</s> || <s>Chris</s> || 0% || || Sep. 25 ||
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| <s>24.</s> || <s>Buy chips/crackers/pretzels</s> || <s>Ralph</s> || 100% || || Oct. 24 || Crackers and pretzels to be supplied by Armark
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|-
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| 25. || Things needed for Robot Competition || Hans || 0% || || Oct. 24 || Extension cords, Duct Tape, Tables (1/2 per team + 1 for judges)
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|-
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| 26. || Robot Display on Friday || ??? || ??? ||  || ??? || Parked for now
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|-
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| <s>27.</s> || <s>Promote other contests (PopcornMaker, Pricessing.js) with Digital Media</s> || <s>Hans</s> || 100% ||  ||  || Hans talked to a person at Digital Media. Good response they will send the info (evite) to their students
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|-
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| <s>28.</s> || <s>Promotional Event on Monday/Tuesday Sep30/Oct 1</s> || <s>Team</s> || 100% ||  || Sep. 30 ||  TV Slideshow + Handouts. SEQ Bldg near bookstore, TEL near bridge
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|-
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| <s>29.</s> || <s>Inquire if Early Bird can be extended - Registration Form</s> || <s>Daman</s> || 100% ||  || Oct 3 || Early Bird extended till Oct 8 !!! Emily changed the web site info.
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|-
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| 30. || Send Evite to Alumni || Evan || 0% || || ||
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| <s>31.</s> || <s>Book the room for Wednesday, Oct 9, 10 am meeting</s> || <s>Emily</s> || 100% || || ||
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|-
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| 32. || Follow up with speakers regarding: tshirt sizes, dinner attendance, time-slot preferences, equipment requirements || Daman || 0% || || Oct 9 ||
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|-
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| <s>33.</s> || <s>Explore options regarding bags</s> || <s>Cathy</s> || 100% || || Oct 10 ||
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|-
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| 34. || Finalize speaker's swag - explore options || Chris || 0% || || Oct 10 ||
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|-
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| <s>35.</s> || <s>Send evite to past attendees</s> || <s>Ralph</s> || 100% || || Oct 7 || email went out to approx. 270 people attending in 2012 and 2011
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|-
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| <s>36.</s> || <s>Finalize speaker's swag - explore options</s> || <s>Chris</s> || 100% || || Oct 10 ||
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|-
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| 37. || Order tables & chairs || Daman || 0% || || Oct 16 || Daman has info about the past order. Not sure if we need it. Daman to talk to Facilities
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|-
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| <s>38.</s> || <s>Order id/passwords for internet access for participants</s> || <s>???</s> || 100% || || ??? ||
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|-
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| 39. || Book linens & tables || Daman || 0% || || Oct 23 ||
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|-
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| 40. || Book Audio Visual equipment || Hans || 0% || || Oct 23 ||
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|-
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| <s>41.</s> || <s>Arrange for parking passes (for speakers ?)</s> || <s>Daman</s> || 100% || || ??? ||
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|-
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| <s>42.</s> || <s>Arrange for security at reception</s> || <s>Daman</s> || 100% || || ??? ||
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|-
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| <s>43.</s> || <s>Order name and badge stock</s> || <s>Daman</s> || 100% || || ??? || 
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|-
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| 44. || Order cables & power bars || Ralph || 0% || || ??? || Contact ITS
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|-
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| 45. || Send email to speakers with parking instructions || Ralph || 0% || || Oct 21 || 
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|-
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| <s>46.</s> || <s>Confirm speakers / participants count</s> || <s>Team</s> || 100% || || Oct 8 || Estimated total number: 250; Speakers: 25
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|-
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| <s>47.</s> || <s>Create Workshop tickets / signups</s> || <s>???</s> || <s>0%</s> || || <s>???</s> || <s>Not doing it</s>
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|-
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| 48. || Send out volunteer orientation announcement || Cathy || 0% || || Oct 10 ||
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|-
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| 49. || Send out volunteer orientation reminder || Cathy || 0% || || Oct 16 ||
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|-
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| 50. || Create signage for event (directions, etc.) || Emily || 25% || || Oct 17 ||
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|-
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| 51. || Buy drink tickets || Ralph || 0% || || Oct 21 ||
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|-
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| 52. || Finalize program / schedule || Chris/Dawn || 0% || || Oct 16 ||
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|-
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| 53. || Print pocket program || Emily || 0% || || Oct 18 ||
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|-
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| 54. || Create program / schedule on the web site || Emily || 0% || || Oct 18 ||
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|-
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| 55. || Prepare attendee and speaker swag bags || Cathy || 0% || || Oct 22 ||
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|-
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| 56. || Train volunteers || Cathy || 0% || || Oct 22 ||
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|-
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| 57. || Create name badges || Chris || 0% || || Oct 21 ||
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|-
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| 58. || Create speaker intros & one sentence presentation summaries || Hans || 0% || || Oct 17 ||
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|-
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| 59. || Create speaker announcer schedule || Cathy/Dawn || 0% || || Oct 21 ||  
 
|}
 
|}

Latest revision as of 09:20, 15 October 2013

FSOSS dates: October 24 and 25, 2013

Action Log
No Action Owner Status Dependent on Hard Deadline Notes
1. Approach people who lead Sponsorship area in the past Brian 100% n/a Too late. We won't be able to do much about this.
2. LCBO License Daman 100% Sept. 20
3. Get Sleemans committment to provide beer Brian 100% Sept. 30
4. Order food for lunches/breakes and Schulich dinner Daman 50% Oct. 9 Schulich dinner ordered.
5. Create intermediate page between Register Button and Registration Form Hans 100% n/a Page gives more details regarding registration options
6. Modification to Registration Form (tshirt sizes) Dawn 100% n/a
7. Obtain access to past participant records Daman/Hans 100% n/a Given up on this
8. Update poster design Emily/Hans 100% n/a
9. Print posters Emily/Hans 100% n/a
10. Display posters Team 100% Sep. 27
11. Evite to various places on the web to promote FSOSS Yoav 100% 23 Sep. 27
12. Get info about FSOSS 2013 into Seneca News & Events Hans 100% Sep. 27
13. Post a blurb about volunteers on the ICT website Cathy/Daman 100% n/a
14. t-shirt design Mike H 100% Oct. 9
15. Order shirts Andrew G ? 100% 14 Oct. 9 Entripy.com
16. Order stickers, water bottles, bags, etc. Andrew G ? 100% Oct. 9
17. Follow up with the Rec Centre regarding trinkets for swag Hans 100% Turns out they have nothing for us.
18. Resolve issue with Robot Competition alias Not sure who 100%
19. Connect with Facilities re. Robot Comp. location John / Evan 100% Walk-through with Rick - done by John on Sep 23. Have a green light !
20. Budget status update Daman 100% Sep. 26
21. Access to attendees database for Daman, Cathy, Emily Dawn 0%  ?
22. Pickup beer Brian 0% 2,3 Oct. 24 Brian has a physical copy of the permit. We need. ~150 bottles ? Are we providing beer for the speaker dinner ?
23. Update FSOSS web site with Speaker/Presentation info Chris 0% Sep. 25
24. Buy chips/crackers/pretzels Ralph 100% Oct. 24 Crackers and pretzels to be supplied by Armark
25. Things needed for Robot Competition Hans 0% Oct. 24 Extension cords, Duct Tape, Tables (1/2 per team + 1 for judges)
26. Robot Display on Friday  ???  ???  ??? Parked for now
27. Promote other contests (PopcornMaker, Pricessing.js) with Digital Media Hans 100% Hans talked to a person at Digital Media. Good response they will send the info (evite) to their students
28. Promotional Event on Monday/Tuesday Sep30/Oct 1 Team 100% Sep. 30 TV Slideshow + Handouts. SEQ Bldg near bookstore, TEL near bridge
29. Inquire if Early Bird can be extended - Registration Form Daman 100% Oct 3 Early Bird extended till Oct 8 !!! Emily changed the web site info.
30. Send Evite to Alumni Evan 0%
31. Book the room for Wednesday, Oct 9, 10 am meeting Emily 100%
32. Follow up with speakers regarding: tshirt sizes, dinner attendance, time-slot preferences, equipment requirements Daman 0% Oct 9
33. Explore options regarding bags Cathy 100% Oct 10
34. Finalize speaker's swag - explore options Chris 0% Oct 10
35. Send evite to past attendees Ralph 100% Oct 7 email went out to approx. 270 people attending in 2012 and 2011
36. Finalize speaker's swag - explore options Chris 100% Oct 10
37. Order tables & chairs Daman 0% Oct 16 Daman has info about the past order. Not sure if we need it. Daman to talk to Facilities
38. Order id/passwords for internet access for participants ??? 100%  ???
39. Book linens & tables Daman 0% Oct 23
40. Book Audio Visual equipment Hans 0% Oct 23
41. Arrange for parking passes (for speakers ?) Daman 100%  ???
42. Arrange for security at reception Daman 100%  ???
43. Order name and badge stock Daman 100%  ???
44. Order cables & power bars Ralph 0%  ??? Contact ITS
45. Send email to speakers with parking instructions Ralph 0% Oct 21
46. Confirm speakers / participants count Team 100% Oct 8 Estimated total number: 250; Speakers: 25
47. Create Workshop tickets / signups ??? 0% ??? Not doing it
48. Send out volunteer orientation announcement Cathy 0% Oct 10
49. Send out volunteer orientation reminder Cathy 0% Oct 16
50. Create signage for event (directions, etc.) Emily 25% Oct 17
51. Buy drink tickets Ralph 0% Oct 21
52. Finalize program / schedule Chris/Dawn 0% Oct 16
53. Print pocket program Emily 0% Oct 18
54. Create program / schedule on the web site Emily 0% Oct 18
55. Prepare attendee and speaker swag bags Cathy 0% Oct 22
56. Train volunteers Cathy 0% Oct 22
57. Create name badges Chris 0% Oct 21
58. Create speaker intros & one sentence presentation summaries Hans 0% Oct 17
59. Create speaker announcer schedule Cathy/Dawn 0% Oct 21
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