Difference between revisions of "FSOSS 2011/Meetings/2011-05-12"

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** Afternoon snack (workshop hallway)
 
** Afternoon snack (workshop hallway)
 
** (Speaker's dinner)
 
** (Speaker's dinner)
 +
 +
 +
{| class="wikitable" border="1"
 +
|+ Morning
 +
! T2107!! T2108!!  T2109!! T2110
 +
|-
 +
|  Beginner's Guide to Linux Kernel Programming - <font color="red"> Introduced by J. Selmys </font>||Mapping Digital Stories with Ushahidi|| Five Secrets to Building Drupal Themes Faster ||Introduction to Processing.js for Web and Mobile
 +
|-
 +
| Beginner's Guide to Linux Kernel Programming|| ||Five Secrets to Building Drupal Themes Faster ||Introduction to Processing.js for Web and Mobile
 +
 +
|}
 +
 +
 +
{| class="wikitable" border="1"
 +
|+ Afternoon
 +
! T2107!! T2108!!  T2109!! T2110
 +
|-
 +
| Popcorn Maker||Android Development - Web Service and Data Access- <font color="red"> Introduced by J. Selmys </font>||LPI Item Cleanup Workshop ||
 +
|-
 +
| Popcorn Maker|| Android Development - Web Service and Data Access ||  ||
 +
|}
  
 
=== Fri Oct 28 ===
 
=== Fri Oct 28 ===
Line 26: Line 47:
 
{| class="wikitable" border="1"
 
{| class="wikitable" border="1"
 
|+ Morning
 
|+ Morning
−
! heading !! heading !!  heading !! heading
+
! S1206!! S2169!!  S2168!! S1208
 
|-
 
|-
−
| cell || cell || cell  || cell
+
| How to start an Internet Famous Business with Open Source Software  ||FreeNAS 8: Open Source Storage for the Enterprise||Writing, Debugging, and analyzing C/C++ Linux Aplications in Eclipse - <font color="red"> Introduced by J. Selmys </font> || Lecture Broadcast and Capture with BigBlueButton
 
|-
 
|-
−
| cell || cell || cell  || cell
+
| Building a Commercial Game Using Processing.js for Cross-platform Delivery||Un-bork your hardware: bake it! - <font color="red"> Introduced by S. Lao </font>|| Nostalgic About the Future: the challenges of open source entrepreneurship|| Take the red pill and enter the Matrix
 
|-
 
|-
−
| cell || cell || cell  || cell
+
| Site Building Extravaganza || Beyond MAN Pages: 3 Things to Make your Open Source Project a User Favourtine - <font color="red"> Introduced by S. Lao </font>|| looking deep into the cloud with systemtap|| Take control of your TV with XBMC
 
|}
 
|}
  
Line 39: Line 60:
 
{| class="wikitable" border="1"
 
{| class="wikitable" border="1"
 
|+ Afternoon
 
|+ Afternoon
−
! heading !! heading !!  heading !! heading
+
! S1206!! S2169!!  S2168!! S1208
 
|-
 
|-
−
| cell || cell || cell  || cell
+
| Drupal vs. Wordpress Smackdown ||Publish Your Own ebooks with FOSS Tools ||Free and Open Source Strategy as Practice: Participant Perspectives|| Comparing Unity and Gnome 3
 
|-
 
|-
−
| cell || cell || cell  || cell
+
| Web Accessibility Development Tools in Action||OLPC Deployment in Kenya || XB PointSteam: Rendering Point Clouds with WebGL - <font color="red"> Introduced by C. Leung </font>|| A slice of Raspberry Pi
 
|-
 
|-
−
| cell || cell || cell  || cell
+
| Developing Open Source Scalable Configurable ERP for SMEs ||Agile Development and Continous Testing in Open Source || Consumer, Creator, Cloud: The Future of Computing, and the Role of Open Source|| Tiki Wiki CMS Groupware - Software the Wiki Way
 
|}
 
|}
  
Line 57: Line 78:
 
** Lunch
 
** Lunch
 
** Afternoon snack (break room)
 
** Afternoon snack (break room)
 +
 +
 +
 +
{| class="wikitable" border="1"
 +
|+ Morning
 +
! S2169!! S1208!!  S2168!! S1206
 +
|-
 +
|  How to ship Open Source software to half a billion users ||Unity and GNOME 3||Running a Build Farm with Fedora and ARM|| Ubuntu Canada: Communitizing the Community with Community Tools  - <font color="red"> Introduced by S. Lao </font>
 +
|-
 +
| FreeBSD Basics||Introduction to Mozilla's Add-on SDK|| Popcorn.js & Popcorn-Maker|| Introduction to the Google Android Platform - <font color="red"> Introduced by J. Selmys </font>
 +
|-
 +
| Care: Building a Cloud-based Solution for Non-Profit Organizations||Multilingual Sites and Translation Management in Drupal || When you cannot be there... Remote access and collaboration|| Packaging made easy with Fedora Packager for Eclipse
 +
|}
 +
 +
{| class="wikitable" border="1"
 +
|+ Afternoon
 +
! S2169!! S1208!!  S2168!! S1206
 +
|-
 +
|  Building the base of the FOSS pyramid: Evangelizing Free and Open Source Software for new users||Enabling Fedora on new architectures||How Web Browsers Work||Love the Data
 +
 +
|}
 +
 +
{| class="wikitable" border="1"
 +
|+ Afternoon
 +
! heading
 +
|-
 +
| LPI Certification Exam Session
 +
|}
  
 
== Event Name ==
 
== Event Name ==
Line 192: Line 241:
  
 
= Action Points: September 14 meeting =
 
= Action Points: September 14 meeting =
−
Attendees:
+
Attendees: Mary Lynn, John, Mark, Sammy, Paulette, M. Malarski
 +
 
 +
* Distinguished speaker update --> '''schedule 15 minutes as an opening welcome?'''
 +
 
 +
* Update on sponsorship
 +
:: - PVX Plus Technologies (Silver)
 +
 
 +
* Review of presentation/workshop submissions - preliminary schedule. Rooms assigned. '''see above'''
 +
 
 +
* t-shirt design.
 +
:: - agreed to page 6 design but want to see a 6a that shows fsoss logo inside penguin's belly '''MLM''' to follow up with Michael Hoye and then ask over-all group to 'vote' on final design
 +
 
 +
* Swag for attendees and speakers
 +
: - Presenters (budget $25)
 +
:: -  last year: water bottle/padfolio/business card holder/t-shirt
 +
: - Attendees (budget $12) 
 +
:: -  last year: water bottle/t-shirt
 +
 
 +
: - Suggestions for this year:
 +
:: - Presenters (budget $25)
 +
::: -  t-shirt '''confirmed'''
 +
::: -  water bottle 28oz stainless steel (EPWB7331) $6.55 or 16 oz for $4.75 (EPWB7075)
 +
::: -  carry bag $2.78 ea + $45 1-time art chrge) (EPNW4787) or ($3 ea + $45 1-time art chrge) (EPNW4057)
 +
::: -  flashing penguin http://www.flashingblinkylights.com/christmaspenguinwithscarfblinkingmagnets-p-1881.html '''confirmed'''
 +
::: -  clipboard $7.95 (EP0550-02)
 +
::: -  FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs  '''confirmed'''
 +
::: -  investigate stickers '''MLM'''
 +
 
 +
 
 +
:: - Attendees (budget $12)
 +
::: -  t-shirt '''confirmed'''
 +
::: -  water bottle (see above)
 +
::: -  flashing penguin (see above) '''confirmed'''
 +
::: -  carry bag (see above)
 +
::: -  FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs '''confirmed'''
 +
::: -  investigate stickers '''MLM'''
 +
 
 +
 
 +
* Registration status
 +
:: - approximately 15 registrations received to-date
 +
:: - outstanding from August meeting: how to handle those that are unable to pay MLM to ask Danny if the following can be added to registration page "If financial assistance is required to register for FSOSS/Linuxfest 2011, please contact registration@fsoss.ca".  Not sure if registration email address is correct.  This will include creating a new email address or possibly using the exisiting 'registration' email address.  '''Done'''
 +
:: - AndroidTO coupon John to talk to Danny about doing this.  '''Done'''
 +
 
 +
 
 +
* Volunteer Planning: http://zenit.senecac.on.ca/wiki/index.php/Volunteer  '''MLM''' to update wiki to change length of shifts and introduction
 +
:: - speaker liaison to be arranged as one of the volunteer positions
 +
:: - volunteer 'supervisor' Paulette
 +
 
 +
 
 +
* Any other business
 +
:: - SecTor '''not resolved - to be further discussed at next meeting'''
 +
:: - Unconference Responsibility '''outstanding - need a volunteer to coordinate this'''
 +
:: - videoing talks. MLM to ask Raymond Chan if he will do again this year. '''Done'''
 +
:: - investigate lanyards and name badge holders  '''MLM'''
 +
:: - Meeting with AndroidTO held and both Sammy and John attended.
 +
::: -  need to get the Open Source Week website updated. MLM to contact Chris Tyler about updating web page with this years events.  '''Chris contacted.'''
 +
::: - Agreed that we would exchange logos with each other to advertise our events '''John''' to arrange sending our logo and getting theirs. '''MLM''' will get webmaster to update fsoss site.
 +
::: - Mass mailing to be sent to fsoss attendees announcing AndroidTO event
 +
::: - John has asked them to consider sending speakers.  Nothing as of yet.
 +
::: - A 4-5 point write up about our event to be provided to AndroidTO.  MLM to do write up, John to provide to them.  '''Done'''
 +
 
 +
 
 +
'''Next Meeting: Wednesday, September 28th 6-9pm in CDOT Boardroom (same place as usual).''' I vote for pizza again.
 +
 
 +
= Action Points: September 28 meeting =
 +
Attendees: MLM, Evan, Mat, John, Mark, Rose
 +
 
 +
* Distinguished speaker update '''Done - no distinguished speaker planned for 2011'''
 +
::- Dean asked to attend Friday lunch to deliver words acknowledging special 10th annual event '''MLM'''
 +
::- Investigate if this can be broadcast over Seneca TV network '''MLM'''
 +
 
 +
* Update on sponsorship
 +
:: - PVX Plus Technologies (Silver)
 +
:: - Community Group: GTA Linux Group
 +
:: - Microsoft (Silver)
 +
:: - CPD (Seneca): $1000 to support Seneca faculty registrations
 +
 
 +
* Review of presentation/workshop submissions - preliminary schedule. Rooms assigned. WebMaster will post on Friday. '''see above'''
 +
:: - need to follow up with presenters to rsvp for speakers dinner and to get t-shirt size + various other housekeeping issues (speaker's dinner r.s.v.p., dietary restrictions, length of talk, parking passes, etc, etc) '''John to draft email'''
 +
 
 +
* t-shirt design.
 +
:: - agreed to page 6 design but want to see a 6a that shows fsoss logo inside penguin's belly '''Will use page 6 for front and page 7 for back.  MLM to ask Mike for quality fsoss logo graphic and to provide appropriate files to Rose for sending to Entripy'''
 +
 
 +
* Swag for attendees and speakers.  Based on limited sponsorship, suggest revised swag as follows:
 +
:: - Presenters (budget $20)
 +
::: -  t-shirt '''confirmed'''
 +
::: -  water bottle 28oz stainless steel (EPWB7331) $6.55  '''Rose enquire cost to use new logo'''
 +
::: -  pad folio with new logo ~$6.00  '''Rose to check with Entripy to see if they are still available and cost to put logo on vs words used last year'''
 +
::: -  flashing penguin http://www.flashingblinkylights.com/christmaspenguinwithscarfblinkingmagnets-p-1881.html '''confirmed'''
 +
::: -  FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs  '''confirmed'''
 +
::: -  Android DVDs (Andora) '''confirmed'''
 +
::: -  investigate stickers '''Rose working with Entripy'''
 +
 
 +
 
 +
:: - Attendees (budget $12)
 +
::: -  t-shirt '''confirmed'''
 +
::: -  water bottle (see above)
 +
::: -  flashing penguin (see above) '''confirmed'''
 +
::: -  FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs '''confirmed'''
 +
::: -  investigate stickers '''Rose working with Entripy'''
 +
 
 +
 
 +
* Registration status
 +
:: - approximately 32 registrations received to-date
 +
:: - message sent to Sheridan inviting their faculty '''MLM'''
 +
:: - registration will be closed on Sunday October 23
 +
 +
 
 +
* Volunteer Planning: http://zenit.senecac.on.ca/wiki/index.php/Volunteer.  Wiki updated.  '''Need to finalize this tonight.'''
 +
:: - volunteer 'supervisor' Paulette
 +
:: - need to contact external volunteers. MLM to pass names to Paulette  '''Done'''
 +
 
 +
 
 +
* Any other business
 +
:: - SecTor '''not resolved'''
 +
:: - Unconference Responsibility '''Ushnish to take responsibility'''
 +
:: - Exhibit area '''outstanding - need a volunteer to coordinate this'''
 +
:: - investigate lanyards and name badge holders  '''MLM'''
 +
:: - Check on old computer drop-off point: Evan.  '''Drop off spot has been identified.  It will be in the Exhibitor area in front of the library.  MLM to follow up with Ushnish as to how this will be collected at the end of each day.'''
 +
 
 +
 
 +
 
 +
 
 +
'''Next Meeting: Wednesday, October 12, 6-9pm in CDOT Boardroom (same place as usual).''' It will be pizza again! (and yes, I will bring dessert).
 +
 
 +
 
 +
 
 +
 
 +
= Action Points: October 5 meeting =
 +
Attendees: MLM, Rose, Chris, Scott, Mat, Ushnish,
 +
 
 +
* Dean asked to attend Friday lunch to deliver words acknowledging special 10th annual event '''Confirmed'''
 +
::- Investigate if this can be broadcast over Seneca TV network '''MLM'''
  
−
* Distinguished speaker update
 
 
* Update on sponsorship
 
* Update on sponsorship
−
* Review of presentation/workshop submissions - preliminary schedule
+
:: - Mozilla (Platinum +)
−
* t-shirt design.
+
 
−
* Swag for attendees and speakers.  
+
* Review of presentation/workshop submissions - draft schedule.  '''see website.  Need to finalize rooms'''
−
* Registration status - outstanding from August meeting: how to handle those that are unable to pay
+
:: - approximately 52 speakers
−
* Volunteer Planning
+
:: - need to follow up with presenters to rsvp for speakers dinner and to get t-shirt size + various other housekeeping issues (speaker's dinner r.s.v.p., dietary restrictions, length of talk, parking passes, etc, etc) '''rsvp ongoing'''
 +
 
 +
* t-shirt design.
 +
:: - Entripy drafting mockups '''Rose'''
 +
 
 +
* Swag for attendees and speakers. Based on limited sponsorship, suggest revised swag as follows:
 +
:: - Presenters (budget $23)
 +
::: -  t-shirt '''confirmed - to be ordered. Rose/MLM'''
 +
::: -  water bottle 28oz stainless steel (EPWB7331) $6.55  '''would use fsoss.ca'''
 +
::: -  pad folio with new logo ~$6.00  '''Rose to check with Entripy to see if they are still available and cost to put logo on vs words used last year - probably will go with clipboard using fsoss.ca'''
 +
::: -  flashing penguin http://www.flashingblinkylights.com/christmaspenguinwithscarfblinkingmagnets-p-1881.html '''ordered'''
 +
::: -  FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs  '''received'''
 +
::: -  Android DVDs (Andora) '''confirmed - status of delivery? John'''
 +
::: -  Stickers '''to be ordered. Rose/MLM'''
 +
 
 +
 
 +
:: - Attendees (budget $15)
 +
::: -  t-shirt (see above)
 +
::: -  water bottle (see above)
 +
::: -  flashing penguin (see above) (see above)
 +
::: -  FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs (see above)
 +
::: -  investigate stickers (see above)
 +
 
 +
 
 +
* Registration status
 +
:: - approximately 92 registrations received as of 4pm Oct 11th
 +
:: - early bird discount ended
 +
:: - message sent to Sheridan inviting their faculty '''Jocelyn distributed'''
 +
 
 +
 
 +
* Volunteer Planning: http://zenit.senecac.on.ca/wiki/index.php/Volunteer.  Wiki updated.  '''Posted'''
 +
:: - approximately 32 student volunteers. 
 +
:: - '''training to be held Tuesday, October 25 10am in ICT front office'''
 +
:: - create 2 FreeGeek generic volunteer name badges for equipment drop off '''Chris'''
 +
:: - create a volunteer contract '''MLM/Mark'''
 +
 
 +
 
 
* Any other business
 
* Any other business
 +
:: - Unconference Responsibility '''advertise unconference at registration desk + sign up board in break-out room'''
 +
:: - Exhibit area '''need to identify number of tables needed. Need to negotiate where to get them from (see LauraJo/Rick) - Tim/Rose/MLM'''
 +
:: - Brochures from Silver/Platinum sponsors for SWAG Attendee bags (~250).  '''Needed by Friday, October 15th.  MLM requested Tim to follow up with sponsors'''
 +
:: - Logos needed from Mozilla for website 'Sponsors' Link '''MLM asked webmaster to use last years logo and post it to website'''
 +
:: - Name tags to be done by '''Chris'''
 +
:: - Program to be done by '''Chris'''
 +
:: - order sleeves/badge card stock '''Rose'''
 +
:: - verify signage '''Rose/MLM'''
 +
:: - put logos on sponsor page (Mozilla, CFSD, Sleemans, Android) '''MLM/Tim'''
 +
:: - Update registration page for Android to say $20 flat rate. '''MLM has requested this of Danny'''
 +
:: - Tweet, tweeet, tweet (toot suite) '''MLM'''
 +
:: - Follow up with Android to put our logo on their site '''John'''
 +
:: - Follow up with faculty to register through CFSD '''Done'''
 +
:: - Update fsoss home page to indicate lunch/reception is included and workshops are maximum 30 '''MLM'''
 +
:: - Follow up with ECT for faculty to register through CFSD and students to volunteer '''MLM'''
 +
:: - Follow up with helpdesk to get 400 id's '''MLM'''
 +
:: - Send mass email just prior to event with reminders (see last year's email) '''MLM'''
 +
:: - Complete A/V booking form '''Done'''
 +
:: - Provide easel/paper in break out room to sign up for unconference
 +
:: - update schedule for unconference (2-4:30pm)'''MLM'''
 +
:: - Tim re: sponsor coverage (who's sponsoring what meals etc for signage) '''MLM/Tim'''
 +
:: - gLabels for workshop first come/first serve signups '''MLM'''
 +
 +
 +
 +
 +
'''Next Meeting: ?

Latest revision as of 09:48, 26 October 2011


Proposed Schedule

Thu Oct 27

  • Workshops
  • Food
    • Morning snack (workshop hallway)
    • Afternoon snack (workshop hallway)
    • (Speaker's dinner)


Morning
T2107 T2108 T2109 T2110
Beginner's Guide to Linux Kernel Programming - Introduced by J. Selmys Mapping Digital Stories with Ushahidi Five Secrets to Building Drupal Themes Faster Introduction to Processing.js for Web and Mobile
Beginner's Guide to Linux Kernel Programming Five Secrets to Building Drupal Themes Faster Introduction to Processing.js for Web and Mobile


Afternoon
T2107 T2108 T2109 T2110
Popcorn Maker Android Development - Web Service and Data Access- Introduced by J. Selmys LPI Item Cleanup Workshop
Popcorn Maker Android Development - Web Service and Data Access

Fri Oct 28

  • Presentations
  • Keynote
  • Reception
  • Exhibits
  • Food
    • Morning snack (break room)
    • Lunch
    • Afternoon snack (break room)
    • Reception


Morning
S1206 S2169 S2168 S1208
How to start an Internet Famous Business with Open Source Software FreeNAS 8: Open Source Storage for the Enterprise Writing, Debugging, and analyzing C/C++ Linux Aplications in Eclipse - Introduced by J. Selmys Lecture Broadcast and Capture with BigBlueButton
Building a Commercial Game Using Processing.js for Cross-platform Delivery Un-bork your hardware: bake it! - Introduced by S. Lao Nostalgic About the Future: the challenges of open source entrepreneurship Take the red pill and enter the Matrix
Site Building Extravaganza Beyond MAN Pages: 3 Things to Make your Open Source Project a User Favourtine - Introduced by S. Lao looking deep into the cloud with systemtap Take control of your TV with XBMC


Afternoon
S1206 S2169 S2168 S1208
Drupal vs. Wordpress Smackdown Publish Your Own ebooks with FOSS Tools Free and Open Source Strategy as Practice: Participant Perspectives Comparing Unity and Gnome 3
Web Accessibility Development Tools in Action OLPC Deployment in Kenya XB PointSteam: Rendering Point Clouds with WebGL - Introduced by C. Leung A slice of Raspberry Pi
Developing Open Source Scalable Configurable ERP for SMEs Agile Development and Continous Testing in Open Source Consumer, Creator, Cloud: The Future of Computing, and the Role of Open Source Tiki Wiki CMS Groupware - Software the Wiki Way

Sat Oct 29

  • Presentations
  • Unconference/barcamp
  • Exhibits
  • Food
    • Morning snack (break room)
    • Lunch
    • Afternoon snack (break room)


Morning
S2169 S1208 S2168 S1206
How to ship Open Source software to half a billion users Unity and GNOME 3 Running a Build Farm with Fedora and ARM Ubuntu Canada: Communitizing the Community with Community Tools - Introduced by S. Lao
FreeBSD Basics Introduction to Mozilla's Add-on SDK Popcorn.js & Popcorn-Maker Introduction to the Google Android Platform - Introduced by J. Selmys
Care: Building a Cloud-based Solution for Non-Profit Organizations Multilingual Sites and Translation Management in Drupal When you cannot be there... Remote access and collaboration Packaging made easy with Fedora Packager for Eclipse
Afternoon
S2169 S1208 S2168 S1206
Building the base of the FOSS pyramid: Evangelizing Free and Open Source Software for new users Enabling Fedora on new architectures How Web Browsers Work Love the Data
Afternoon
heading
LPI Certification Exam Session

Event Name

  • Long form:
10th Free Software and Open Source Symposium
and Toronto LinuxFest 2011
  • Short form:
FSOSS/LinuxFest 2011

Sponsorship

  • See sponsorship document from previous years (foundation for this year)
  • Exhibit option
    • 6' table (or equivalent space)
    • 5A 120V power
    • 2 chairs

Community Groups

  • $75
  • Includes 2 passes
  • Half-table in the community literature hall

Sponsorship Levels

  • See sponsorship spreadsheet

Presentation and Workshop Proposals

  • Update CFP wording
  • Friday - Technical Focus
    • 4 tracks x 6 slots
  • Saturday - User Focus
    • 4 tracks x ? slots

CFP

Open to any and all topics related to open source!

This year, we particularly welcome talks on open source :

  • Cloud & Virtualization
  • Mobile
  • Open Source Business Models and Commercialization
  • Open Hardware
  • Green IT

Talks can be targeted at any audience level from neophyte to expert.

First round of submissions closes June 30.

Keynote Possibilities

  • Linus Torvalds (Linux) ***
  • Mark Surman (Mozilla) (CT)
  • Mark Shuttleworth (Canonical) (CT)
  • Shawn Powers (Linux Journal) (DA)
  • Andrew Morton (Linux) (CT)
  • Larry Wall (Perl) ***
  • Eben Moglen (SFLC) ***
  • Michael Geist (UofO) (CT)
  • Michael Shaver (Mozilla) (CT)
  • Tim O'Reilly (O'Reilly Media) (CT)
  • Evan Prodromou (identi.ca) (DA)
  • Jim Whitehurst (Red Hat) (CT)
  • Alan Cox (Intel) (CT)
  • Jon "Maddog" Hall (Linux International) (CT)

Action Points: May 12 meeting

  • Sponsorship package update and distribution to team: chairs Done
  • Distribute package to contacts: team Done
  • Tracking: Tim & Sam Nothing to report at this time
  • Sponsorship management: Tim Done
  • Logo update: Chris Nothing to report at this time
  • CFP: John Done
  • Check on old computer drop-off point: Evan Done - will be confirmed/arranged closer to event

Action Points: June 23 meeting

  • Distinguished speaker update - All Outstanding - need to make contact with more potential sponsors: ALL
  • Where we stand with sponsorships - All
  • Tim's update:
- Mozilla have been contacted but issue with name provided as they are no longer with the company; may finally have correct contact
- Microsoft contacted: no response
- Seneca Professional Development contacted and want to set it up as a PD event
- TUG have been contacted - meeting week of June 27th inviting them to attend and looking for sponsors
- Suggested by John Selmys to go after private companies (e.g. Apotex). John S. to draft a personalized form letter for team to use to distribute to companies
  • Review presentation/workshop submissions recieved to-date - MLM
- No presenters/workshop sign up's so far. MLM change early bird date to be July 25. ALL need to communicate this please to your communities
- MLM to contact all past presenters
- Sam to contact past Linuxfest presenters
  • Status of registration system - Danny/Rose
- Two conference registration solutions identified. To be followed up within next couple of weeks.
- Sam to provide other registration solution contacts.
  • Facility Bookings - Rose
- Rooms S1208, S1206, S1269, S2160, upper and lower kalidescope rooms (S2168, S1209) booked for Friday/Saturday and TEL labs (T2107, T2108, T2110, T2109) booked for Thursday for workshops. All Saturday bookings to be confirmed in September when Continuing Education schedule in place.
- Rose to let facilities know event is scheduled
- Suggested that vendors not be permitted at this time (concentrate on the various sponsorship levels instead)
  • Swag suggestions - MLM/Rose
- One suggested was for USBs. To be investigated and discussed at next meeting
  • Any other business:
- Posters: Done and copies made available at meeting. If you wish copies, contact Rose. Rose to contact York to have posters posted.
- T-shirts: Michael Hoye contacted by Rose. Design should be ready in August (although before next meeting would be better)
- Marketing/Advertising: All need to promote event (through copies of posters received)

Next Meeting: Wednesday, July 27th 6:00pm-9:00pm, same room

Action Points: August 24 meeting

Attendees: Sammy, Ushnish, John, Mary Lynn, Rose, Tim (via phone)

  • Distinguished speaker update Nothing to report
  • Update on sponsorship
- Tim requested information to provide to sponsor: MLM to provide
- Microsoft inquired about coordinating our event with the other events for open source week. John S to follow up with getting the opensource website updated with this years events.
- Microsoft have asked to cross advertise our events (they have access to our attendee/presenter list and we there's. MLM indicated that in the spirit of opensource that our attendees/presenters may not appreciate being contacted directly by MS. Tim to let MS know.
- Microsoft have requested putting their 'Make Web Not War' logo available on our site as advertisers (instead of MS logo). Approved.
  • Review of presentation/workshop submissions
- All presentations/workshops submitted by August 24th were reviewed. MLM to open up approvied ones. MLM and John following up on a few to request more information on their submission.
  • t-shirt design. Not available for meeting. Will be available for the next meeting.
  • Swag for attendees and speakers. Not done yet. MLM and Rose to look into this for next meeting.
  • Registration
- Set cost for early bird Seneca/non-Seneca attendees as well as late fee cost. Decided on the following: Early Bird cut off date will be October 8th. Before early bird: $20 for students and Seneca faculty; $40 for general admission. After early bird: $40 for students and Seneca faculty; $85 for general admission. Walk in price day-of event: $120. Issue still outstanding on how to handle those that are unable to afford to attend.
- HST - build into fee cost or charge extra? HST will be included in the price but will be shown separately on the receipt confirmation.
  • Any other business
- 1 room still yet to be confirmed for Saturday. Will know once Con Ed courses have been confirmed.
- new volunteer shirts to be made up (new colour!)


Next Meetings: Wednesday, September 14 and Wednesday, October 5

Action Points: September 14 meeting

Attendees: Mary Lynn, John, Mark, Sammy, Paulette, M. Malarski

  • Distinguished speaker update --> schedule 15 minutes as an opening welcome?
  • Update on sponsorship
- PVX Plus Technologies (Silver)
  • Review of presentation/workshop submissions - preliminary schedule. Rooms assigned. see above
  • t-shirt design.
- agreed to page 6 design but want to see a 6a that shows fsoss logo inside penguin's belly MLM to follow up with Michael Hoye and then ask over-all group to 'vote' on final design
  • Swag for attendees and speakers
- Presenters (budget $25)
- last year: water bottle/padfolio/business card holder/t-shirt
- Attendees (budget $12)
- last year: water bottle/t-shirt
- Suggestions for this year:
- Presenters (budget $25)
- t-shirt confirmed
- water bottle 28oz stainless steel (EPWB7331) $6.55 or 16 oz for $4.75 (EPWB7075)
- carry bag $2.78 ea + $45 1-time art chrge) (EPNW4787) or ($3 ea + $45 1-time art chrge) (EPNW4057)
- flashing penguin http://www.flashingblinkylights.com/christmaspenguinwithscarfblinkingmagnets-p-1881.html confirmed
- clipboard $7.95 (EP0550-02)
- FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs confirmed
- investigate stickers MLM


- Attendees (budget $12)
- t-shirt confirmed
- water bottle (see above)
- flashing penguin (see above) confirmed
- carry bag (see above)
- FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs confirmed
- investigate stickers MLM


  • Registration status
- approximately 15 registrations received to-date
- outstanding from August meeting: how to handle those that are unable to pay MLM to ask Danny if the following can be added to registration page "If financial assistance is required to register for FSOSS/Linuxfest 2011, please contact registration@fsoss.ca". Not sure if registration email address is correct. This will include creating a new email address or possibly using the exisiting 'registration' email address. Done
- AndroidTO coupon John to talk to Danny about doing this. Done


- speaker liaison to be arranged as one of the volunteer positions
- volunteer 'supervisor' Paulette


  • Any other business
- SecTor not resolved - to be further discussed at next meeting
- Unconference Responsibility outstanding - need a volunteer to coordinate this
- videoing talks. MLM to ask Raymond Chan if he will do again this year. Done
- investigate lanyards and name badge holders MLM
- Meeting with AndroidTO held and both Sammy and John attended.
- need to get the Open Source Week website updated. MLM to contact Chris Tyler about updating web page with this years events. Chris contacted.
- Agreed that we would exchange logos with each other to advertise our events John to arrange sending our logo and getting theirs. MLM will get webmaster to update fsoss site.
- Mass mailing to be sent to fsoss attendees announcing AndroidTO event
- John has asked them to consider sending speakers. Nothing as of yet.
- A 4-5 point write up about our event to be provided to AndroidTO. MLM to do write up, John to provide to them. Done


Next Meeting: Wednesday, September 28th 6-9pm in CDOT Boardroom (same place as usual). I vote for pizza again.

Action Points: September 28 meeting

Attendees: MLM, Evan, Mat, John, Mark, Rose

  • Distinguished speaker update Done - no distinguished speaker planned for 2011
- Dean asked to attend Friday lunch to deliver words acknowledging special 10th annual event MLM
- Investigate if this can be broadcast over Seneca TV network MLM
  • Update on sponsorship
- PVX Plus Technologies (Silver)
- Community Group: GTA Linux Group
- Microsoft (Silver)
- CPD (Seneca): $1000 to support Seneca faculty registrations
  • Review of presentation/workshop submissions - preliminary schedule. Rooms assigned. WebMaster will post on Friday. see above
- need to follow up with presenters to rsvp for speakers dinner and to get t-shirt size + various other housekeeping issues (speaker's dinner r.s.v.p., dietary restrictions, length of talk, parking passes, etc, etc) John to draft email
  • t-shirt design.
- agreed to page 6 design but want to see a 6a that shows fsoss logo inside penguin's belly Will use page 6 for front and page 7 for back. MLM to ask Mike for quality fsoss logo graphic and to provide appropriate files to Rose for sending to Entripy
  • Swag for attendees and speakers. Based on limited sponsorship, suggest revised swag as follows:
- Presenters (budget $20)
- t-shirt confirmed
- water bottle 28oz stainless steel (EPWB7331) $6.55 Rose enquire cost to use new logo
- pad folio with new logo ~$6.00 Rose to check with Entripy to see if they are still available and cost to put logo on vs words used last year
- flashing penguin http://www.flashingblinkylights.com/christmaspenguinwithscarfblinkingmagnets-p-1881.html confirmed
- FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs confirmed
- Android DVDs (Andora) confirmed
- investigate stickers Rose working with Entripy


- Attendees (budget $12)
- t-shirt confirmed
- water bottle (see above)
- flashing penguin (see above) confirmed
- FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs confirmed
- investigate stickers Rose working with Entripy


  • Registration status
- approximately 32 registrations received to-date
- message sent to Sheridan inviting their faculty MLM
- registration will be closed on Sunday October 23


- volunteer 'supervisor' Paulette
- need to contact external volunteers. MLM to pass names to Paulette Done


  • Any other business
- SecTor not resolved
- Unconference Responsibility Ushnish to take responsibility
- Exhibit area outstanding - need a volunteer to coordinate this
- investigate lanyards and name badge holders MLM
- Check on old computer drop-off point: Evan. Drop off spot has been identified. It will be in the Exhibitor area in front of the library. MLM to follow up with Ushnish as to how this will be collected at the end of each day.



Next Meeting: Wednesday, October 12, 6-9pm in CDOT Boardroom (same place as usual). It will be pizza again! (and yes, I will bring dessert).



Action Points: October 5 meeting

Attendees: MLM, Rose, Chris, Scott, Mat, Ushnish,

  • Dean asked to attend Friday lunch to deliver words acknowledging special 10th annual event Confirmed
- Investigate if this can be broadcast over Seneca TV network MLM
  • Update on sponsorship
- Mozilla (Platinum +)
  • Review of presentation/workshop submissions - draft schedule. see website. Need to finalize rooms
- approximately 52 speakers
- need to follow up with presenters to rsvp for speakers dinner and to get t-shirt size + various other housekeeping issues (speaker's dinner r.s.v.p., dietary restrictions, length of talk, parking passes, etc, etc) rsvp ongoing
  • t-shirt design.
- Entripy drafting mockups Rose
  • Swag for attendees and speakers. Based on limited sponsorship, suggest revised swag as follows:
- Presenters (budget $23)
- t-shirt confirmed - to be ordered. Rose/MLM
- water bottle 28oz stainless steel (EPWB7331) $6.55 would use fsoss.ca
- pad folio with new logo ~$6.00 Rose to check with Entripy to see if they are still available and cost to put logo on vs words used last year - probably will go with clipboard using fsoss.ca
- flashing penguin http://www.flashingblinkylights.com/christmaspenguinwithscarfblinkingmagnets-p-1881.html ordered
- FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs received
- Android DVDs (Andora) confirmed - status of delivery? John
- Stickers to be ordered. Rose/MLM


- Attendees (budget $15)
- t-shirt (see above)
- water bottle (see above)
- flashing penguin (see above) (see above)
- FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs (see above)
- investigate stickers (see above)


  • Registration status
- approximately 92 registrations received as of 4pm Oct 11th
- early bird discount ended
- message sent to Sheridan inviting their faculty Jocelyn distributed


- approximately 32 student volunteers.
- training to be held Tuesday, October 25 10am in ICT front office
- create 2 FreeGeek generic volunteer name badges for equipment drop off Chris
- create a volunteer contract MLM/Mark


  • Any other business
- Unconference Responsibility advertise unconference at registration desk + sign up board in break-out room
- Exhibit area need to identify number of tables needed. Need to negotiate where to get them from (see LauraJo/Rick) - Tim/Rose/MLM
- Brochures from Silver/Platinum sponsors for SWAG Attendee bags (~250). Needed by Friday, October 15th. MLM requested Tim to follow up with sponsors
- Logos needed from Mozilla for website 'Sponsors' Link MLM asked webmaster to use last years logo and post it to website
- Name tags to be done by Chris
- Program to be done by Chris
- order sleeves/badge card stock Rose
- verify signage Rose/MLM
- put logos on sponsor page (Mozilla, CFSD, Sleemans, Android) MLM/Tim
- Update registration page for Android to say $20 flat rate. MLM has requested this of Danny
- Tweet, tweeet, tweet (toot suite) MLM
- Follow up with Android to put our logo on their site John
- Follow up with faculty to register through CFSD Done
- Update fsoss home page to indicate lunch/reception is included and workshops are maximum 30 MLM
- Follow up with ECT for faculty to register through CFSD and students to volunteer MLM
- Follow up with helpdesk to get 400 id's MLM
- Send mass email just prior to event with reminders (see last year's email) MLM
- Complete A/V booking form Done
- Provide easel/paper in break out room to sign up for unconference
- update schedule for unconference (2-4:30pm)MLM
- Tim re: sponsor coverage (who's sponsoring what meals etc for signage) MLM/Tim
- gLabels for workshop first come/first serve signups MLM



Next Meeting: ?

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