Seneca BigBlueButton web gateway - Joining a meeting

Joining a meeting

To join a Big Blue Button meeting you need a Flash enabled browser, essentially any browser you can watch Youtube videos on.
It is highly recommended that you use a headset with Big Blue Button. Using a headset will prevent an echo effect between voice participants.
Note that if you are using a USB headset, you should set the default speakers of your system to your headset.

Guests without a Seneca ID (Using a guest URL)

1. Copy and paste the URL that was given to you into a browser (i.e. Firefox, Chrome, Internet Explorer, etc...)
2. You will see the following page:

   

3. Enter a name that other participants in the meeting can recognize you with.
4. Enter the password sent to you with the URL.
5. Click on Login

Seneca Users

1. Login to https://bbb.senecac.on.ca using your Seneca ID and password.

   Note: You may get a warning about the SSL certificate! The reason you are getting this message is that this server is a demo server and the SSL certificate on it is self-signed. You are safe to proceed as there is no actual risk to you or your User id and password as they are being passed through a secure layer.

2. After logging in, if you don't see the list of ongoing meetings, click on the "Join" link.

   

3. From the list of meetings, select the one you were invited to.
4. Enter the password you were sent along with the invitation.
5. Click on "Join Meeting.

Initial audio setup

Now that you have joined the meeting, Flash needs to identify which microphone you wish to use.

It is highly recommended you use a headset, it will prevent an echo effect for the voice participants in the meeting.

Note that if you are using a USB headset, you should set the default speakers of your system to your headset.

Allow Flash to use the audio/video of the system

• When the screen below appears, click on "Allow" so Flash can have access to the audio/video for your system

  

• At this stage, if you have a microphone plugged in, you should be able to hear your own voice from the speakers and the bar moving when talking.
• If you have a microphone plugged in and you can't hear yourself, select Change Microphone. Then select the microphone of your head set (or the preferred microphone of the system) and close the prompt.

  

• Finally click on "Join Audio" To join the meeting.

Basic Icons (buttons) of Big Blue Button

There are four buttons in the top-left corner of the meeting window.

Note: If you are not a moderator (presenter) then you will only see the first two

• Sharing Audio: Enables and disables the Flash audio. Note that this is NOT a mute button. if the audio is disabled and enabled again, you will get the prompt for selecting a microphone and joining the audio again.
• Sharing Video: Enables and disables sharing of your webcam if you have one connected. Clicking the button will not immediately share your image to others, it only activates your webcam. To share (display) your webcam you must click on the "Play" button in the bottom left of the webcam window.
• Sharing Desktop: Shares a selection of your desktop to others (only if you are a presenter).
• The Polling Module: Manages and posts polling questions, with multiple answers, to others and returns feedback to you by showing the votes from attendees. It also, if enabled, posts the polls to a mobile friendly URL in case you are using Big Blue Button in a combined (remote and local) lecture or meeting.