FSOSS 2011/Meetings/2011-05-12

Proposed Schedule

Thu Oct 27

• Workshops
• Food
  • Morning snack (workshop hallway)
  • Afternoon snack (workshop hallway)
  • (Speaker's dinner)

Morning

T2107	T2108	T2109	T2110
Beginner's Guide to Linux Kernel Programming	Mapping Digital Stories with Ushahidi	Five Secrets to Building Drupal Themes Faster	Introduction to Processing.js for Web and Mobile
Beginner's Guide to Linux Kernel Programming		Five Secrets to Building Drupal Themes Faster	Introduction to Processing.js for Web and Mobile

Afternoon

T2107	T2108	T2109	T2110
Popcorn Maker	Android Development - Web Service and Data Access	LPI Item Cleanup Workshop
Popcorn Maker	Android Development - Web Service and Data Access

Fri Oct 28

• Presentations
• Keynote
• Reception
• Exhibits
• Food
  • Morning snack (break room)
  • Lunch
  • Afternoon snack (break room)
  • Reception

Morning

S1206	S2169	S2160	S1208
How to start an Internet Famous Business with Open Source Software	FreeNAS 8: Open Source Storage for the Enterprise	Writing, Debugging, and analyzing C/C++ Linux Aplications in Eclipse	Lecture Broadcast and Capture with BigBlueButton
Building a Commercial Game Using Processing.js for Cross-platform Delivery	Un-bork your hardware: bake it!	Nostalgic About the Future: the challenges of open source entrepreneurship	Take the red pill and enter the Matrix
Site Building Extravaganza	Beyond MAN Pages: 3 Things to Make your Open Source Project a User Favourtine	looking deep into the cloud with systemtap	XBMC: Turn your house into a media center with open source software

Afternoon

S1206	S2169	S2160	S1208
Drupal vs. Wordpress Smackdown	Publish Your Own ebooks with FOSS Tools	Free and Open Source Strategy as Practice: Participant Perspectives	Comparing Unity and Gnome 3
Web Accessibility Development Tools in Action	OLPC Deployment in Kenya	XB PointSteam: Rendering Point Clouds with WebGL	A slice of Raspberry Pi
Developing Open Source Scalable Configurable ERP for SMEs	Agile Development and Continous Testing in Open Source	Consumer, Creator, Cloud: The Future of Computing, and the Role of Open Source	Tiki Wiki CMS Groupware - Software the Wiki Way

Sat Oct 29

• Presentations
• Unconference/barcamp
• Exhibits
• Food
  • Morning snack (break room)
  • Lunch
  • Afternoon snack (break room)

Morning

S2169	S1208	S2160	S1206
How to ship Open Source software to half a billion users	Popcorn.js & Popcorn-Maker	Running a Build Farm with Fedora and ARM	Ubuntu Canada: Communitizing the Community with Community Tools
FreeBSD Basics	Introduction to Mozilla's Add-on SDK	Tiki Wiki CMS Groupware - Software the Wiki way	Introduction to the Google Android Platform
Care	Multilingual Sites and Translation Management in Drupal	When you cannot be there... Remote access and collaboration	Packaging made easy with Fedora Packager for Eclipse

Afternoon

heading
LPI Certification Exam Session

Event Name

• Long form:

10th Free Software and Open Source Symposium
and Toronto LinuxFest 2011

• Short form:

FSOSS/LinuxFest 2011

Sponsorship

• See sponsorship document from previous years (foundation for this year)
• Exhibit option
  • 6' table (or equivalent space)
  • 5A 120V power
  • 2 chairs

Community Groups

• $75
• Includes 2 passes
• Half-table in the community literature hall

Sponsorship Levels

• See sponsorship spreadsheet

Presentation and Workshop Proposals

• Update CFP wording
• Friday - Technical Focus
  • 4 tracks x 6 slots
• Saturday - User Focus
  • 4 tracks x ? slots

CFP

Open to any and all topics related to open source!

This year, we particularly welcome talks on open source :

• Cloud & Virtualization
• Mobile
• Open Source Business Models and Commercialization
• Open Hardware
• Green IT

Talks can be targeted at any audience level from neophyte to expert.

First round of submissions closes June 30.

Keynote Possibilities

• Linus Torvalds (Linux) ***
• Mark Surman (Mozilla) (CT)
• Mark Shuttleworth (Canonical) (CT)
• Shawn Powers (Linux Journal) (DA)
• Andrew Morton (Linux) (CT)
• Larry Wall (Perl) ***
• Eben Moglen (SFLC) ***
• Michael Geist (UofO) (CT)
• Michael Shaver (Mozilla) (CT)
• Tim O'Reilly (O'Reilly Media) (CT)
• Evan Prodromou (identi.ca) (DA)
• Jim Whitehurst (Red Hat) (CT)
• Alan Cox (Intel) (CT)
• Jon "Maddog" Hall (Linux International) (CT)

Action Points: May 12 meeting

• Sponsorship package update and distribution to team: chairs Done
• Distribute package to contacts: team Done
• Tracking: Tim & Sam Nothing to report at this time
• Sponsorship management: Tim Done
• Logo update: Chris Nothing to report at this time
• CFP: John Done
• Check on old computer drop-off point: Evan Done - will be confirmed/arranged closer to event

Action Points: June 23 meeting

• Distinguished speaker update - All Outstanding - need to make contact with more potential sponsors: ALL
• Where we stand with sponsorships - All

• Tim's update:

- Mozilla have been contacted but issue with name provided as they are no longer with the company; may finally have correct contact

- Microsoft contacted: no response

- Seneca Professional Development contacted and want to set it up as a PD event

- TUG have been contacted - meeting week of June 27th inviting them to attend and looking for sponsors

- Suggested by John Selmys to go after private companies (e.g. Apotex). John S. to draft a personalized form letter for team to use to distribute to companies

• Review presentation/workshop submissions recieved to-date - MLM

- No presenters/workshop sign up's so far. MLM change early bird date to be July 25. ALL need to communicate this please to your communities

- MLM to contact all past presenters

- Sam to contact past Linuxfest presenters

• Status of registration system - Danny/Rose

- Two conference registration solutions identified. To be followed up within next couple of weeks.

- Sam to provide other registration solution contacts.

• Facility Bookings - Rose

- Rooms S1208, S1206, S1269, S2160, upper and lower kalidescope rooms (S2168, S1209) booked for Friday/Saturday and TEL labs (T2107, T2108, T2110, T2109) booked for Thursday for workshops. All Saturday bookings to be confirmed in September when Continuing Education schedule in place.

- Rose to let facilities know event is scheduled

- Suggested that vendors not be permitted at this time (concentrate on the various sponsorship levels instead)

• Swag suggestions - MLM/Rose

- One suggested was for USBs. To be investigated and discussed at next meeting

• Any other business:

- Posters: Done and copies made available at meeting. If you wish copies, contact Rose. Rose to contact York to have posters posted.

- T-shirts: Michael Hoye contacted by Rose. Design should be ready in August (although before next meeting would be better)

- Marketing/Advertising: All need to promote event (through copies of posters received)

Next Meeting: Wednesday, July 27th 6:00pm-9:00pm, same room

Action Points: August 24 meeting

Attendees: Sammy, Ushnish, John, Mary Lynn, Rose, Tim (via phone)

• Distinguished speaker update Nothing to report
• Update on sponsorship

- Tim requested information to provide to sponsor: MLM to provide

- Microsoft inquired about coordinating our event with the other events for open source week. John S to follow up with getting the opensource website updated with this years events.

- Microsoft have asked to cross advertise our events (they have access to our attendee/presenter list and we there's. MLM indicated that in the spirit of opensource that our attendees/presenters may not appreciate being contacted directly by MS. Tim to let MS know.

- Microsoft have requested putting their 'Make Web Not War' logo available on our site as advertisers (instead of MS logo). Approved.

• Review of presentation/workshop submissions

- All presentations/workshops submitted by August 24th were reviewed. MLM to open up approvied ones. MLM and John following up on a few to request more information on their submission.

• t-shirt design. Not available for meeting. Will be available for the next meeting.
• Swag for attendees and speakers. Not done yet. MLM and Rose to look into this for next meeting.
• Registration

- Set cost for early bird Seneca/non-Seneca attendees as well as late fee cost. Decided on the following: Early Bird cut off date will be October 8th. Before early bird: $20 for students and Seneca faculty; $40 for general admission. After early bird: $40 for students and Seneca faculty; $85 for general admission. Walk in price day-of event: $120. Issue still outstanding on how to handle those that are unable to afford to attend.

- HST - build into fee cost or charge extra? HST will be included in the price but will be shown separately on the receipt confirmation.

• Any other business

- 1 room still yet to be confirmed for Saturday. Will know once Con Ed courses have been confirmed.

- new volunteer shirts to be made up (new colour!)

Next Meetings: Wednesday, September 14 and Wednesday, October 5

Action Points: September 14 meeting

Attendees: Mary Lynn, John, Mark, Sammy, Paulette, M. Malarski

• Distinguished speaker update --> schedule 15 minutes as an opening welcome?

• Update on sponsorship

- PVX Plus Technologies (Silver)

• Review of presentation/workshop submissions - preliminary schedule. Rooms assigned. see above

• t-shirt design.

- agreed to page 6 design but want to see a 6a that shows fsoss logo inside penguin's belly MLM to follow up with Michael Hoye and then ask over-all group to 'vote' on final design

• Swag for attendees and speakers

- Presenters (budget $25)

- last year: water bottle/padfolio/business card holder/t-shirt

- Attendees (budget $12)

- last year: water bottle/t-shirt

- Suggestions for this year:

- Presenters (budget $25)

- t-shirt confirmed

- water bottle 28oz stainless steel (EPWB7331) $6.55 or 16 oz for $4.75 (EPWB7075)

- carry bag $2.78 ea + $45 1-time art chrge) (EPNW4787) or ($3 ea + $45 1-time art chrge) (EPNW4057)

- flashing penguin http://www.flashingblinkylights.com/christmaspenguinwithscarfblinkingmagnets-p-1881.html confirmed

- clipboard $7.95 (EP0550-02)

- FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs confirmed

- investigate stickers MLM

- Attendees (budget $12)

- t-shirt confirmed

- water bottle (see above)

- flashing penguin (see above) confirmed

- carry bag (see above)

- FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs confirmed

- investigate stickers MLM

• Registration status

- approximately 15 registrations received to-date

- outstanding from August meeting: how to handle those that are unable to pay MLM to ask Danny if the following can be added to registration page "If financial assistance is required to register for FSOSS/Linuxfest 2011, please contact registration@fsoss.ca". Not sure if registration email address is correct. This will include creating a new email address or possibly using the exisiting 'registration' email address. Done

- AndroidTO coupon John to talk to Danny about doing this. Done

• Volunteer Planning: http://zenit.senecac.on.ca/wiki/index.php/Volunteer MLM to update wiki to change length of shifts and introduction

- speaker liaison to be arranged as one of the volunteer positions

- volunteer 'supervisor' Paulette

• Any other business

- SecTor not resolved - to be further discussed at next meeting

- Unconference Responsibility outstanding - need a volunteer to coordinate this

- videoing talks. MLM to ask Raymond Chan if he will do again this year. Done

- investigate lanyards and name badge holders MLM

- Meeting with AndroidTO held and both Sammy and John attended.

- need to get the Open Source Week website updated. MLM to contact Chris Tyler about updating web page with this years events. Chris contacted.

- Agreed that we would exchange logos with each other to advertise our events John to arrange sending our logo and getting theirs. MLM will get webmaster to update fsoss site.

- Mass mailing to be sent to fsoss attendees announcing AndroidTO event

- John has asked them to consider sending speakers. Nothing as of yet.

- A 4-5 point write up about our event to be provided to AndroidTO. MLM to do write up, John to provide to them. Done

Next Meeting: Wednesday, September 28th 6-9pm in CDOT Boardroom (same place as usual). I vote for pizza again.

Action Points: September 28 meeting

Attendees: MLM, Evan, Mat, John, Mark, Rose

• Distinguished speaker update Done - no distinguished speaker planned for 2011

- Dean asked to attend Friday lunch to deliver words acknowledging special 10th annual event MLM

- Investigate if this can be broadcast over Seneca TV network MLM

• Update on sponsorship

- PVX Plus Technologies (Silver)

- Community Group: GTA Linux Group

- Microsoft (Silver)

- CPD (Seneca): $1000 to support Seneca faculty registrations

• Review of presentation/workshop submissions - preliminary schedule. Rooms assigned. WebMaster will post on Friday. see above

- need to follow up with presenters to rsvp for speakers dinner and to get t-shirt size + various other housekeeping issues (speaker's dinner r.s.v.p., dietary restrictions, length of talk, parking passes, etc, etc) John to draft email

• t-shirt design.

- agreed to page 6 design but want to see a 6a that shows fsoss logo inside penguin's belly Will use page 6 for front and page 7 for back. MLM to ask Mike for quality fsoss logo graphic and to provide appropriate files to Rose for sending to Entripy

• Swag for attendees and speakers. Based on limited sponsorship, suggest revised swag as follows:

- Presenters (budget $20)

- t-shirt confirmed

- water bottle 28oz stainless steel (EPWB7331) $6.55 Rose enquire cost to use new logo

- pad folio with new logo ~$6.00 Rose to check with Entripy to see if they are still available and cost to put logo on vs words used last year

- flashing penguin http://www.flashingblinkylights.com/christmaspenguinwithscarfblinkingmagnets-p-1881.html confirmed

- FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs confirmed

- Android DVDs (Andora) confirmed

- investigate stickers Rose working with Entripy

- Attendees (budget $12)

- t-shirt confirmed

- water bottle (see above)

- flashing penguin (see above) confirmed

- FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs confirmed

- investigate stickers Rose working with Entripy

• Registration status

- approximately 32 registrations received to-date

- message sent to Sheridan inviting their faculty MLM

- registration will be closed on Sunday October 23

• Volunteer Planning: http://zenit.senecac.on.ca/wiki/index.php/Volunteer. Wiki updated. Need to finalize this tonight.

- volunteer 'supervisor' Paulette

- need to contact external volunteers. MLM to pass names to Paulette Done

• Any other business

- SecTor not resolved

- Unconference Responsibility Ushnish to take responsibility

- Exhibit area outstanding - need a volunteer to coordinate this

- investigate lanyards and name badge holders MLM

- Check on old computer drop-off point: Evan. Drop off spot has been identified. It will be in the Exhibitor area in front of the library. MLM to follow up with Ushnish as to how this will be collected at the end of each day.

Next Meeting: Wednesday, October 12, 6-9pm in CDOT Boardroom (same place as usual). It will be pizza again! (and yes, I will bring dessert).

Action Points: October 5 meeting

Attendees: MLM, Rose, Chris, Scott, Mat, Ushnish,

• Dean asked to attend Friday lunch to deliver words acknowledging special 10th annual event Confirmed

- Investigate if this can be broadcast over Seneca TV network MLM

• Update on sponsorship

- Mozilla (Platinum +)

• Review of presentation/workshop submissions - draft schedule. see website. Need to finalize rooms

- approximately 52 speakers

- need to follow up with presenters to rsvp for speakers dinner and to get t-shirt size + various other housekeeping issues (speaker's dinner r.s.v.p., dietary restrictions, length of talk, parking passes, etc, etc) rsvp ongoing

• t-shirt design.

- Entripy drafting mockups Rose

• Swag for attendees and speakers. Based on limited sponsorship, suggest revised swag as follows:

- Presenters (budget $23)

- t-shirt confirmed - to be ordered. Rose/MLM

- water bottle 28oz stainless steel (EPWB7331) $6.55 would use fsoss.ca

- pad folio with new logo ~$6.00 Rose to check with Entripy to see if they are still available and cost to put logo on vs words used last year - probably will go with clipboard using fsoss.ca

- flashing penguin http://www.flashingblinkylights.com/christmaspenguinwithscarfblinkingmagnets-p-1881.html ordered

- FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs received

- Android DVDs (Andora) confirmed - status of delivery? John

- Stickers to be ordered. Rose/MLM

- Attendees (budget $15)

- t-shirt (see above)

- water bottle (see above)

- flashing penguin (see above) (see above)

- FreeNAS (freenas.org) and PC-BSD (pcbsd.org) DVDs (see above)

- investigate stickers (see above)

• Registration status

- approximately 92 registrations received as of 4pm Oct 11th

- early bird discount ended

- message sent to Sheridan inviting their faculty Jocelyn distributed

• Volunteer Planning: http://zenit.senecac.on.ca/wiki/index.php/Volunteer. Wiki updated. Posted

- approximately 32 student volunteers.

- training to be held Tuesday, October 25 10am in ICT front office

- create 2 FreeGeek generic volunteer name badges for equipment drop off Chris

- create a volunteer contract MLM

• Any other business

- Unconference Responsibility Ushnish - need to identify what is needed

- Exhibit area need to identify number of tables needed. Need to negotiate where to get them from (see LauraJo/Rick) - Tim/Rose/MLM

- Brochures from Silver/Platinum sponsors for SWAG Attendee bags (~250). Needed by Friday, October 15th. Tim

- Logos needed from Mozilla for website 'Sponsors' Link Tim

- Name tags to be done by Chris

- Program to be done by Chris

- order sleeves/badge card stock Rose

- verify signage Rose/MLM

- put logos on sponsor page (Mozilla, CFSD, Sleemans, Android) MLM/Tim

- Update registration page for Android to say $20 flat rate. MLM/Danny

- Tweet, tweeet, tweet (toot suite) MLM

- Follow up with Android to put our logo on their site John

- Follow up with faculty to register through CFSD MLM

- Update fsoss home page to indicate lunch/reception is included and workshops are maximum 30 MLM

- Follow up with ECT for faculty to register through CFSD and students to volunteer MLM

- Follow up with helpdesk to get 400 id's MLM

- Send mass email MLM

- Complete A/V booking form MLM/Rose

- Provide easel/paper in break out room to sign up for unconference

- update schedule for unconference (2-4:30pm)MLM

- Tim re: sponsor coverage (who's sponsoring what meals etc for signage) MLM/Tim

- gLabels for workshop first come/first serve signups MLM

Next Meeting: ?