View source for September 26, 2013

Present: Chris, Hans, Daman, Cathy, Emily, John, Ralph

=== Review of actions from previous meetings (refer to the Action Log) ===



===== Action #2. LCBO License =====
Daman: Application has been signed and submitted.


===== Action #4. Food ordering =====
Daman will need final numbers of participants, speakers and volunteers before the order is placed. The final number will be discussed at the team meeting on Thursday, Oct 3.


===== Action #6. Modification of Registration Form =====
Completed. The new form is live.


===== Action #10. Display posters =====
Done.


===== Action #7. Obtain access to past participant records =====
No progress. This seems to be a systemic problem. We will be discussing this after the symposium is finished (Lessons Learned). '''Hans''' to conatact Anil (??? not sure about the name) in a last ditch effort to gain access to the past records.


===== Action #11. Evite to various sites on the web =====
'''Hans''' to email Yoav to remind him about it. FSOSS web site and Evite are ready.


===== Action #12. Get info about FSOSS into Seneca News and Event Calendar =====
Confirmed that the event will take place between 8am and 4pm on Thursday and 8am and 5pm on Friday. '''Hans''' to relay this to appropriate people.


===== Action #13. Post a blurb about volunteer on the ICT web site =====
Done.


===== Action #14. t-shirt design =====
Should be done by Sept 27.


===== Action #17. Swag from the Rec Centre =====
Hans is planning to meet them tomorrow.


===== Action #18. Resolve issue with Robot Competition alias =====
Done.


===== Action #20. Budget status update =====
Info from Daman: Currently we have $1,338 in the account
* Additional funding (expected): 
* ITS
* AROSS - not sure how much this year (last year $5,000); need to check with Dawn
* CAE
* Alumni Association - $1,500
* Other ... (Mozilla)


===== Action #21. Access to attendee database for: Daman, Cathy, Emily =====
Done.


===== Action #23. FSOSS website update (Speaker/Presentation info) =====
Done. Emily entered the info manually.


===== Action #24. Buy water =====
After some discussion we decided that there is no need for water. But we will need Crackers/Chips/Pretzels/... '''Ralph''' to buy at Costco



=== New actions (refer to the Action Log) ===


===== Action #25. Things needed for Robot Competition =====
We'll need Extension Cords, Duct Tape and Tables (1/2 table per team + Judge's table) for Robot Competition - '''Hans''' to look into this.


===== Action #26. Robot Display on Friday =====
John proposed that we have a Robot Display. Decided to park this idea for now. We'll get back to it later.


===== Action #27. Promote other contests (PopcornMaker, Pricessing.js) =====
'''Hans''' will try to find a contact at Digital Media.


===== Action #28. Promotional Event on Monday/Tuesday Sep30/Oct 1 =====
* Will use space near Bookstore in SEQ building('''Daman''' confirmed we can use it)
* Duration: from 11am to 2pm
* TV slide show + handouts ('''Chris''' to setup the slide show on Monday, '''Ralph''' to setup on Tuesday, '''Emily''' to print hadouts [poster + competition info on the back side] )