View source for Action Log

=== '''FSOSS dates: October 24 and 25, 2013''' ===




{| class="wikitable" border="1"
|+ Action Log
! No !! Action !! Owner !! Status !! Dependent on !! Hard Deadline !! Notes
|-
| <s>1.</s> || <s>Approach people who lead Sponsorship area in the past</s> || <s>Brian</s> || 100% || || n/a || Too late. We won't be able to do much about this.
|-
| <s>2.</s> || <s>LCBO License</s> || <s>Daman</s> || 100% || || Sept. 20 || 
|-
| <s>3.</s> || <s>Get Sleemans committment to provide beer</s> || <s>Brian</s> || 100% ||  || Sept. 30 || 
|-
| 4. || Order food for lunches/breakes and Schulich dinner || Daman || 50% ||  || Oct. 9 || Schulich dinner ordered.
|-
| <s>5.</s> || <s>Create intermediate page between Register Button and Registration Form</s> || <s>Hans</s> || 100% || || n/a || Page gives more details regarding registration options
|-
| <s>6.</s> || <s>Modification to Registration Form (tshirt sizes)</s> || <s>Dawn</s> || 100% || || n/a || 
|-
| <s>7.</s> || <s>Obtain access to past participant records</s> || <s>Daman/Hans</s> || 100% || || n/a || Given up on this
|-
| <s>8.</s> || <s>Update poster design</s> || <s>Emily/Hans</s> || 100% || || n/a ||  
|-
| <s>9.</s> || <s>Print posters</s> || <s>Emily/Hans</s> || 100% || || n/a ||  
|-
| <s>10.</s> || <s>Display posters</s> || <s>Team</s> || 100% || || Sep. 27 || 
|-
| <s>11.</s> || <s>Evite to various places on the web to promote FSOSS</s> || <s>Yoav</s> || 100% || 23 || Sep. 27 || 
|-
| <s>12.</s> || <s>Get info about FSOSS 2013 into Seneca News & Events</s> || <s>Hans</s> || 100% || || Sep. 27 || 
|-
| <s>13.</s> || <s>Post a blurb about volunteers on the ICT website</s> || <s>Cathy/Daman</s> || 100% || || n/a ||  
|-
| <s>14.</s> || <s>t-shirt design</s> || <s>Mike H</s> || 100% || || Oct. 9 ||  
|-
| <s>15.</s> || <s>Order shirts</s> || <s>Andrew G ?</s> || 100% || 14 || Oct. 9 || Entripy.com
|-
| <s>16.</s> || <s>Order stickers, water bottles, bags, etc.</s> || <s>Andrew G ?</s> || 100% || || Oct. 9 ||  
|-
| <s>17.</s> || <s>Follow up with the Rec Centre regarding trinkets for swag</s> || <s>Hans</s> || 100% || || || Turns out they have nothing for us.
|-
| <s>18.</s> || <s>Resolve issue with Robot Competition alias</s> || <s>Not sure who</s> || 100% || ||  ||  
|-
| <s>19.</s> || <s>Connect with Facilities re. Robot Comp. location</s> || <s>John / Evan</s> || 100% || || || Walk-through with Rick - done by John on Sep 23. Have a green light !
|-
| <s>20.</s> || <s>Budget status update</s> || <s>Daman</s> || 100% || || Sep. 26 || 
|-
| <s>21.</s> || <s>Access to attendees database for Daman, Cathy, Emily</s> || <s>Dawn</s> || 0% || || ? || 
|-
| 22. || Pickup beer || Brian || 0% || 2,3 || Oct. 24 || Brian has a physical copy of the permit. We need. ~150 bottles ? Are we providing beer for the speaker dinner ?
|-
| <s>23.</s> || <s>Update FSOSS web site with Speaker/Presentation info</s> || <s>Chris</s> || 0% || || Sep. 25 ||
|-
| <s>24.</s> || <s>Buy chips/crackers/pretzels</s> || <s>Ralph</s> || 100% || || Oct. 24 || Crackers and pretzels to be supplied by Armark 
|-
| 25. || Things needed for Robot Competition || Hans || 0% || || Oct. 24 || Extension cords, Duct Tape, Tables (1/2 per team + 1 for judges)
|-
| 26. || Robot Display on Friday || ??? || ??? ||  || ??? || Parked for now
|-
| <s>27.</s> || <s>Promote other contests (PopcornMaker, Pricessing.js) with Digital Media</s> || <s>Hans</s> || 100% ||  ||  || Hans talked to a person at Digital Media. Good response they will send the info (evite) to their students
|-
| <s>28.</s> || <s>Promotional Event on Monday/Tuesday Sep30/Oct 1</s> || <s>Team</s> || 100% ||  || Sep. 30 ||  TV Slideshow + Handouts. SEQ Bldg near bookstore, TEL near bridge
|-
| <s>29.</s> || <s>Inquire if Early Bird can be extended - Registration Form</s> || <s>Daman</s> || 100% ||  || Oct 3 || Early Bird extended till Oct 8 !!! Emily changed the web site info.
|-
| 30. || Send Evite to Alumni || Evan || 0% || || || 
|-
| <s>31.</s> || <s>Book the room for Wednesday, Oct 9, 10 am meeting</s> || <s>Emily</s> || 100% || || || 
|-
| 32. || Follow up with speakers regarding: tshirt sizes, dinner attendance, time-slot preferences, equipment requirements || Daman || 0% || || Oct 9 || 
|-
| <s>33.</s> || <s>Explore options regarding bags</s> || <s>Cathy</s> || 100% || || Oct 10 || 
|-
| 34. || Finalize speaker's swag - explore options || Chris || 0% || || Oct 10 || 
|-
| <s>35.</s> || <s>Send evite to past attendees</s> || <s>Ralph</s> || 100% || || Oct 7 || email went out to approx. 270 people attending in 2012 and 2011
|-
| <s>36.</s> || <s>Finalize speaker's swag - explore options</s> || <s>Chris</s> || 100% || || Oct 10 || 
|-
| 37. || Order tables & chairs || Daman || 0% || || Oct 16 || Daman has info about the past order. Not sure if we need it. Daman to talk to Facilities
|-
| <s>38.</s> || <s>Order id/passwords for internet access for participants</s> || <s>???</s> || 100% || || ??? || 
|-
| 39. || Book linens & tables || Daman || 0% || || Oct 23 || 
|-
| 40. || Book Audio Visual equipment || Hans || 0% || || Oct 23 || 
|-
| <s>41.</s> || <s>Arrange for parking passes (for speakers ?)</s> || <s>Daman</s> || 100% || || ??? || 
|-
| <s>42.</s> || <s>Arrange for security at reception</s> || <s>Daman</s> || 100% || || ??? || 
|-
| <s>43.</s> || <s>Order name and badge stock</s> || <s>Daman</s> || 100% || || ??? ||  
|-
| 44. || Order cables & power bars || Ralph || 0% || || ??? || Contact ITS 
|-
| 45. || Send email to speakers with parking instructions || Ralph || 0% || || Oct 21 ||  
|-
| <s>46.</s> || <s>Confirm speakers / participants count</s> || <s>Team</s> || 100% || || Oct 8 || Estimated total number: 250; Speakers: 25
|-
| <s>47.</s> || <s>Create Workshop tickets / signups</s> || <s>???</s> || <s>0%</s> || || <s>???</s> || <s>Not doing it</s> 
|-
| 48. || Send out volunteer orientation announcement || Cathy || 0% || || Oct 10 || 
|-
| 49. || Send out volunteer orientation reminder || Cathy || 0% || || Oct 16 || 
|-
| 50. || Create signage for event (directions, etc.) || Emily || 25% || || Oct 17 || 
|-
| 51. || Buy drink tickets || Ralph || 0% || || Oct 21 || 
|-
| 52. || Finalize program / schedule || Chris/Dawn || 0% || || Oct 16 || 
|-
| 53. || Print pocket program || Emily || 0% || || Oct 18 ||
|-
| 54. || Create program / schedule on the web site || Emily || 0% || || Oct 18 ||
|-
| 55. || Prepare attendee and speaker swag bags || Cathy || 0% || || Oct 22 ||
|-
| 56. || Train volunteers || Cathy || 0% || || Oct 22 ||
|-
| 57. || Create name badges || Chris || 0% || || Oct 21 || 
|-
| 58. || Create speaker intros & one sentence presentation summaries || Hans || 0% || || Oct 17 || 
|-
| 59. || Create speaker announcer schedule || Cathy/Dawn || 0% || || Oct 21 || 
|}