View source for FSOSS Meeting 2012-10-18

[[Category:FSOSS 2012 Meetings]]

Present: Evan, Cathy, Dawn, Rose, Chris, Mike (phone)
== Web Changes Needed ==

* Fixup presentation times
* Remove "Preferred Day" from Presentation Page and enable page
* Adjust and enable the "Schedule" Page
* Get database dumps of: presentations (including title, presenter, description, date/time, room), attendees (all fields), speakers (all fields)

== Speakers ==

* All good
* Mark O'Learo has been contacted re: AV support (and ITS)
* From Mike Hoye: Popcorn people - Mike will work with them incl. Mike H.

== Mozilla Sponsorship ==

* Will provide swag in groups of 200 pieces
* Sponsorship payment - need invoice (Mike Hoye + Rose Saliba)
* Video project - part numbers from Mike Hoye - will be picked up by Dawn Mercer

== Speakers' Dinner ==

* Everything ordered, evite sent, half of responses received
* Rose to send reminder e-mail before invite closes
* One request to bring a guest - Rose to give greenlight
* Invited:
** All speakers, including students/RAs
** Planning committee
** Various seneca C-level and research office staff
** Faculty and staff volunteers (add)
** Mike McNamara and Deepak Bajaj (add)
* NB: We need to ensure that Joy has talking-points/briefing for Speakers' Dinner
* Agenda
** Reception - 5:30
** Seated and comments - 6:00
** Dinner served - 6:20

== Joy's Comments on Thursday ==

* Thanks to the speakers
* Talk about partnerships

== President's Comments on Friday ==

* Dawn expects notes next week, will pass on to Chris for reply

== Shirts, swag, etc. ==

* Shirts will arrive Tuesday
* Other swag from Mozilla - Cathy is following up on timing with Mike Hoye
* eSwag - Adafruit 10% discount code - Rose to distribute
* Speakers' gifts - has arrived

== Speaker Introduction Kits ==

* Rose to ask Emily to put these together

== Badges + RFID ==

# Registration closes Sunday
# Spreadsheet on Monday (Rose -> Chris)
# PDFs of Badges on Tuesday (Chris -> Rose)
# Badges printed (Rose -> Cathy)
# Badges prepared
#* RFID Attached
#* RFID and badge barcode associated

== Program Preparation ==

* Divvying up program descriptions (Rose -> Rose, Dawn, Chris, Cathy)
* Program preparation (Rose)